Accounting Data Specialist I: Payroll & Budget Analytics

University of South Alabama; Mobile (AL); On-site; USD 42,000 - 54,000; Full time

Job summary

The University of South Alabama’s Central Utilities department is seeking an Accounting Data Specialist I to support day-to-day finance functions on Main Campus in Mobile, AL. The role reports to Central Utilities and Facilities Accounting and involves timekeeping, payroll-related forms, budgeting reviews, and invoice processing.

Ideal candidates have a high school diploma with three years of financial reporting experience.

Qualifications

• High school diploma or equivalent and three years of financial reporting experience.
• An equivalent combination of education and experience may be considered.

Responsibilities

• Serves dual reporting role to Central Utilities and Facilities Accounting for daily finance functions.
• Backs up Accounting Data Specialist I roles for Grounds and Maintenance.
• Updates employee time in Kronos.
• Verifies Kronos entries are ready for submission by Manager.
• Completes and submits reassigned labor forms to payroll.
• Maintains documents in personnel files.
• Enters separation notices as required.
• Completes EPAFs and Personnel Requisitions as needed.
• Processes new hire paperwork and submits to Risk Management.
• Submits timesheets for temporary employees to agencies.
• Verifies invoices and submits for payment through Concur.
• Submits requisitions for purchase orders.
• Maintains documents in vendor files.
• Prints and assigns work orders from TMA to staff.
• Edits and closes work orders with completion date.
• Inputs new work orders as needed.
• Submits FUPLOAD for transfer of funds for expenses incurred by the department.
• Acts as proxy for Concur reports.
• Reviews monthly budget status reports.
• Enters Property Control Forms for items to be sent to Property Department.
• Maintains copies of bid contracts as related to the department.
• Prepares bid specifications to be submitted to purchasing.
• Answers telephone and directs calls.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.

Education

High school diploma or equivalent

Tools

Kronos

Concur

EPAFs

FUPLOAD

Job description

The University of South Alabama’s Central Utilities department is seeking an Accounting Data Specialist I to support day-to-day finance functions on Main Campus in Mobile, AL. The role reports to Central Utilities and Facilities Accounting and involves timekeeping, payroll-related forms, budgeting reviews, and invoice processing.

Ideal candidates have a high school diploma with three years of financial reporting experience.