Accounting Coordinator (Construction - AIA/Billing)

Vaco Recruiter Services; Alpharetta (GA); On-site; USD 62,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) retirement plan

Discretionary bonuses

Job summary

Vaco Recruiter Services is seeking an Accounting Coordinator (Billing) in Alpharetta, GA. This on-site role supports billing, AR management, and general accounting for construction operations.

The position interacts with sales coordinators, project teams, and accounting to ensure accurate financial processing. Responsibilities include invoicing, progress billing, reconciliations, cash applications, and AP entries.

Qualifications

• 3+ years of AR/billing experience.
• Experience with AP, cash applications, journal entries, GL accounting functions.
• Intermediate Excel skills including pivot tables and VLOOKUPs.
• Construction industry experience preferred.
• Bachelor's degree in Accounting or Finance preferred.

Responsibilities

• Process 100–200 invoices per billing cycle with accuracy.
• Review sales orders and input data into billing invoices.
• Manage construction progress billing and milestone tracking.
• Handle maintenance billing for commercial services.
• Reconcile credit card transactions and perform cash applications.
• Monitor outstanding receivables and assist collections as needed.
• Book AP entries and support month-end close processes.
• Maintain organized documentation and internal controls.

Skills

AR/Billing

Excel pivot tables

VLOOKUP

Team collaboration

Education

Bachelor's degree in Accounting/Finance

Tools

NetSuite

Job description

Accounting Coordinator (Billing)

• On-Site(Monday-Friday) - 8/9am start time daily
• Location: Alpharetta, GA
• Compensation:$62,000-65,000/year

Job Description

The Accounting Coordinator (Billing) plays a key role in supporting the accounting function through accurate billing, accounts receivable management, and general accounting support. This position works closely with sales coordinators, project teams, and the broader accounting department to ensure timely and precise financial processing across construction operations.

Key Responsibilities

Accounts Receivable / Billing

• Process 100–200 invoices per billing cycle with a high degree of accuracy.
• Collaborate with sales coordinators to review sales orders and input data into billing invoices.
• Manage construction progress billing, including tracking project milestones and preparing progress payment applications.
• Handle maintenance billing for commercial division services.
• Reconciliations: Process and reconcile credit card transactions.
• Cash Applications: Apply cash to accounts and account reconciliations
• Monitor outstanding receivables and support collection efforts as needed.

Accounts Payable

• Book AP entries, including vendor invoices, expense reports, and other payables.
• Assist with general accounting tasks to support month-end and year-end close processes.
• Maintain organized documentation and ensure compliance with internal controls.

Qualifications & Requirements

• 3+ years of AR/Billing experience required.
• Experience with AP, Cash Applications, Journal Entries, GL accounting functions is preferred .
• Intermediate Microsoft Excel skills (pivot tables, VLOOKUPs) is required.
• Construction industry experience is preferred.
• Experience with NetSuite is a plus.
• Bachelor's degree - Accounting or Finance is preferred.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to work collaboratively with internal teams and manage multiple priorities.

Benefits

• The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.