Accounting Coordinator

James Outdoor; Tuscaloosa (AL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Retirement Plan

Paid Vacation

Performance Bonus

Job summary

A fast-growing billboard company in Tuscaloosa is seeking an Accounting Coordinator to manage accounts receivable, accounts payable, and payroll. This role requires excellent attention to detail and 5+ years of experience in accounting support, especially with QuickBooks Online. The position offers a salary ranging from $55,000 to $65,000, along with benefits such as a retirement plan and performance bonuses, providing clear growth opportunities within the company as it scales.

Qualifications

• 5+ years experience in accounting support.
• Strong experience with QuickBooks Online.
• Highly detail-oriented and process-driven.

Responsibilities

• Prepare and send customer invoices.
• Process vendor and contractor payments.
• Maintain accurate records in QuickBooks Online.
• Prepare payroll inputs for employees and contractors.

Skills

Attention to detail

Accountability

Experience in AP/AR

Bookkeeping

QuickBooks Online

Job description

James Outdoor Advertising is a fast-growing, independently owned billboard company operating across multiple markets. We help brands get noticed through high-impact digital and traditional out-of-home advertising — and we’re building the internal systems to scale the right way.

We’re looking for an Accounting Coordinator who takes pride in accuracy, follow-through, and keeping financial operations running clean and on time.

This role is trusted with real responsibility and plays a direct role in cash flow, partner relationships, and payroll accuracy.

What You’ll Own

This is a hands-on accounting role with real ownership — not just data entry.

Accounts Receivable

• Prepare and send customer invoices
• Post payments (ACH, check, credit card)
• Maintain weekly AR aging
• Execute consistent collections follow-upsCoordinate accounts for collections when needed

Accounts Payable

• Process vendor, installer, utility, and contractor payments
• Track land lease payment schedules
• Ensure payments are accurate and on time

Media Owner & Partner Payments

• Process payments to media owners, landowners, and inventory partners
• Track revenue splits and remittance schedules per contract
• Reconcile partner statements against internal billing
• Flag discrepancies or issues to management
• Calculate internal sales commissions based on approved plans
• Reconcile commissions against collected revenue
• Prepare monthly commission summaries for review

Payroll Administration

• Prepare payroll inputs for employees and contractors
• Track hours, commissions, and payroll data
• Coordinate payroll processing with our payroll provider
• Maintain payroll records and documentation

General Accounting Support

• Maintain accurate records in QuickBooks Online
• Support month-end close and reconciliations
• Keep financial documentation organized and audit-ready

What We’re Looking For

• 5+ years experience in AP/AR, bookkeeping, or accounting support
• Strong experience with QuickBooks Online
• Comfortable with collections follow-ups and accountability
• Highly detail-oriented and process-driven
• Discreet, trustworthy, and reliable
• Experience with commissions, payroll, or multi-entity businesses is a plus

Compensation & Growth

• Salary: $55,000 – $65,000 (based on experience)
• Retirement Plan
• Paid Vacation
• Performance Bonus: tied to collections, accuracy, and on-time processing
• Clear growth path into senior accounting or Controller support as the company scales

Why This Role Matters

This role directly impacts:

• Employee trust
• Operational discipline

If you take pride in getting things right, staying organized, and owning your responsibilities — you’ll thrive here.