Accounting Coordinator

The State Group; Town of Cheektowaga (NY); On-site; USD 56,000 - 78,000; Full time

Benefits offered by this job

100% paid medical, dental & vision

Paid time off

401(k) with company match

Bonuses

Diversity & inclusion

Job summary

The State Group is seeking an Accounting Coordinator based in Buffalo, New York, to join our team of 3,500+ professionals who build and maintain critical infrastructure across North America. This role supports accounts payable/receivable, month-end close, and financial documentation with a focus on accuracy and collaboration.

We offer comprehensive benefits, paid time off, a 401(k) with company match, and opportunities for growth within a diverse team committed to quality and integrity.

Qualifications

• 5+ years of administrative accounting, accounts payable, accounts receivable, or related financial experience.
• Post-secondary education is preferred.
• Intermediate proficiency with Microsoft Excel and financial reporting tools.
• Experience with accounting software, databases, and electronic record management systems.
• Strong attention to detail with ability to reconcile accounts and audit work.
• Excellent communication, organizational, and time management skills.

Responsibilities

• Process and reconcile customer billings and monthly statements with accuracy.
• Prepare and manage accounts payable and/or accounts receivable transactions.
• Complete month-end reporting activities, including reconciliations and financial documentation.
• Handle customer account requests such as credits, rebills, and account maintenance updates.
• Maintain accurate electronic and paper financial records, audit-ready.
• Collaborate with operations, purchasing, finance, and other stakeholders to share financial information.
• Train and mentor team members to ensure consistency in processes.
• Participate in special projects and year-end accounting activities.

Skills

Attention to detail

Time management

Communication

Education

Post-secondary education preferred

Tools

Excel

Accounting software

Record management systems

Job description

For more than 65 years, The State Group's 3,500+ professionals have built and maintained the infrastructure that keeps businesses and industries moving across North America. Today, the company is a multi-trade industrial contractor powering industry solutions and sustaining critical operations across electrical, mechanical, civil, communications, maintenance, and emerging technology—from major construction projects to the ongoing work that keeps critical operations running as a trusted service partner of choice.

We invest in our people, technology, and innovation to strengthen how we work today and prepare for what's ahead. At The State Group, there are tremendous opportunities to build your skills, grow your career, and be part of something bigger.

The State Group is seeking an Accounting Coordinator based in Buffalo, New York.

BENEFITS OF WORKING WITH US

This position is integral to our success and offers opportunities for career advancement.

• 100% PAID medical, dental, and vision insurance.
• Paid time off, including vacation, sick days, and holidays.
• 401(k) Retirement Plan with company match and immediate vesting.
• Competitive compensation, annual pay increases, and bonuses.
• State embraces and encourages workplace diversity.
• Lasting professional partnerships built on teamwork, integrity, and respect.

WHAT YOU WILL DO

• Process and reconcile customer billings and monthly statements, ensuring accuracy and timely resolution of discrepancies.
• Prepare and manage accounts payable and/or accounts receivable transactions in accordance with company policies and financial procedures.
• Complete month-end reporting activities, including reconciliations, billing support, and financial documentation preparation.
• Handle customer account requests such as credits, rebills, account maintenance updates, W-9 requests, and inventory-related cost inquiries.
• Maintain accurate electronic and paper financial records, ensuring documentation is complete, organized, and audit-ready.
• Collaborate with operations, purchasing, finance, and other internal stakeholders to communicate financial information and resolve account-related issues.
• Train, mentor, and provide day-to-day guidance to team members to support consistency and accuracy in accounting processes.
• Participate in special projects, continuous improvement initiatives, year-end activities, and other accounting-related assignments as required.

WHAT YOU NEED TO JOIN OUR TEAM

• 5+ years of administrative accounting, accounts payable, accounts receivable, or related financial experience.
• Post-secondary education is preferred.
• Intermediate proficiency with Microsoft Excel, including the ability to work with spreadsheets, formulas, data analysis, and financial reporting tools.
• Experience working with accounting software, databases, and electronic record management systems.
• Strong attention to detail with the ability to accurately process transactions, reconcile accounts, audit work, and identify discrepancies.
• Excellent communication, organizational, and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Experience with construction billing, time and material (T&M), and lump sum.
• Notary, union accounting background/knowledge, and advanced Excel or spreadsheet expertise are preferred.
• A strong commitment to our team, our customers, and the environments we serve.
• Embrace challenges, commit to continuous improvement, and deliver exceptional work.

The State Group is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Reasonable accommodations are available upon request for applicants with disabilities. If you require a reasonable accommodation during the application process, please email [e-mail].