Administrative Coordinator

John Ray; City of Troy (NY); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical coverage

Retirement Savings

Job summary

John Ray in Troy, NY is seeking an Administrative Coordinator to support daily office functions and ensure policy compliance. The role requires teamwork and independent work, with strong communication and organizational skills.

You will handle document posting for compliance, AP processing, vendor reconciliations, petty cash, mail logistics, and customer assistance. Growth opportunities exist as the organization expands.

Qualifications

• High School diploma or equivalent required.
• 2+ years of office experience preferred.
• 1-2 years in a customer-facing role preferred.
• Strong troubleshooting abilities.
• Excellent telephone skills.
• Effective written and verbal communication.
• Proficient with MS Office, MS Outlook, and web navigation.

Responsibilities

• Support the office with administrative tasks and ensure compliance of district and company policies.
• Post documents for State, Federal, Company and District compliance as needed.
• Process required Accounts Payable documents for Accounting.
• Reconcile vendor statements and resolve discrepancies.
• Manage petty cash and prepare petty cash reports.
• Process check requests and track postage usage.
• Assist with mail/shipments and inventory (stationery and office supplies).
• Assist with contract renewal pricing.
• Assist walk-in customers with inquiries and payments.

Skills

Communication skills

Verbal and written communication

Customer service orientation

Organizational skills

Interpersonal skills

Active listening

Problem solving

Teamwork / independence

Education

High School Diploma or Equivalent

Tools

MS Office Suite

MS Outlook

Web navigation

Job description

Are you interested in taking your next career step with an industry leader? Do you have exceptional organizational skills? Do you work well independently as well as a part of a team? We have just the opportunity for you! We are a leading home services provider and due to our continued growth, we are looking for a highly skilled and reliable individual to work as an Administrative Coordinator.

Responsibilities:

As an Administrative Coordinator, you will be responsible for supporting the office with administrative tasks as well as ensuring compliance of district and company policies.

Specific duties include:

• Post documents as needed for State, Federal, Company and District compliance as needed
• Process required Accounts Payable documents for Accounting
• Reconcile vendor statements, research, and resolve any discrepancies
• Petty cash control, reconciliation and preparation of petty cash reports
• Process check requests
• Track monthly postage usage for internal departments
• Assist with organizing in-coming and out-going mail/shipments
• Order stationery and office supplies
• Assist with contract renewal pricing
• Assist walk-in customers with inquiries and process any payments given
• Other duties as assigned

Requirements:

As an Administrative Coordinator, you must be professional, pleasant and possesses the ability to function equally well in both a team environment and independently. It is also important that you display excellent verbal and written communication, interpersonal and active listening skills, along with the ability to interact effectively with both customers and coworkers.

Specific qualifications include:

• High School Diploma or Equivalent
• 2 or more years of office experience preferred
• 1-2 years in a customer-facing role; prior experience in a customer service setting preferred
• Strong troubleshooting abilities
• Excellent telephone skills
• Ability to communicate effectively both orally and in writing
• Proficient in MS Office Suite, MS Outlook, and Web navigation

As an Administrative Coordinator, you will be part of an evolving organization that built its reputation on providing our customers with the best possible service. Our employees are, of course, one of the main keys to our continued success and so, we are committed to your professional development. As we continue to grow, you may find opportunities for advancement to roles of greater responsibility with us.

Your hard work and professional dedication will be rewarded with a competitive compensation and benefits package, including:

• Medical coverage (F/T staff)
• Retirement Savings

We are proud to be an equal opportunity employer, and are committed to a drug and alcohol-free workplace.

Position Type

Troy, NY

Job Requirements

Full Time - Regular

Pay Range $25.00 - $25.00

Pay Transparency

In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions. All information provided will be kept separate from your expression of interest. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.