Project Coordinator

The State Group; Janesville (WI); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Paid medical/dental/vision

Paid time off

401(k) with match

Annual pay increases

Bonuses

Diversity & inclusion

Job summary

The State Group is seeking a Project Coordinator in Janesville, Wisconsin to support project managers, manage logs, RFIs, submittals, and documentation.

You will coordinate meetings, maintain schedules, assist with estimation and bids, and help ensure safety and quality on site. The role offers opportunities for growth within a multi-trade contractor.

Qualifications

• 2+ years of experience or related degree.
• Ability to read and interpret blueprints, drawings, and specifications.
• Strong verbal and written communication skills.
• Expertise using construction software and Excel.
• Interpersonal and negotiation skills with attention to detail and organization.
• Commitment to teamwork, customers, and environments served.
• Embrace challenges and continuous improvement.

Responsibilities

• Comply with safety requirements and promote a positive safety culture.
• Perform general administrative duties, including taking and distributing meeting minutes.
• Assist the Project Manager with overall project performance.
• Prepare and maintain logs, RFIs, submittals, drawings, and contact lists.
• Compile and complete close-out documentation.
• Reconcile Time and Material labor hours and vendor invoicing for billing.
• Maintain accurate and consistent files and documentation.
• Assist with estimation, bid proposals, and price change notices.
• Attend customer meetings and assist with project requirements.
• Communicate project requirements to customers and team members.
• Prepare correspondence and assist in construction schedules.
• Additional duties as assigned.

Skills

Verbal communication

Written communication

Interpersonal skills

Negotiation skills

Attention to detail

Organization

Time management

Blueprint interpretation

Education

Related degree

Tools

Construction software

Excel

Job description

For more than 65 years, The State Group's 3,500+ professionals have built and maintained the infrastructure that keeps businesses and industries moving across North America. Today, the company is a multi-trade industrial contractor powering industry solutions and sustaining critical operations across electrical, mechanical, civil, communications, maintenance, and emerging technology—from major construction projects to the ongoing work that keeps critical operations running as a trusted service partner of choice.

We invest in our people, technology, and innovation to strengthen how we work today and prepare for what's ahead. At The State Group, there are tremendous opportunities to build your skills, grow your career, and be part of something bigger.

The State Group is seeking a Project Coordinator based in Janesville, Wisconsin.

BENEFITS OF WORKING WITH US

This position is integral to our success and offers opportunities for career advancement.

• 100% PAID medical, dental, and vision insurance.
• Paid time off, including vacation, sick days, and holidays.
• 401(k) Retirement Plan with company match and immediate vesting.
• Competitive compensation, annual pay increases, and bonuses.
• State embraces and encourages workplace diversity.
• Lasting professional partnerships built on teamwork, integrity, and respect.

WHAT YOU WILL DO

• Comply with safety requirements and actively promote a positive safety culture.
• Perform general administrative duties, including taking and distributing meeting minutes.
• Assist the Project Manager with overall project performance.
• Prepare and maintain accurate and up-to-date logs, RFIs, submittals, shop drawings, and contact lists.
• Compile and complete close-out documentation.
• Reconcile and compile Time and Material labor hours and vendor invoicing for billing.
• Maintain accurate and consistent files and documentation.
• Assist with estimation, bid proposals, and preparation of price change notices.
• Attend customer meetings and assist with the determination of project requirements, as necessary.
• Effectively communicate project requirements to customers and project team members.
• Prepare correspondence as necessary. Assist in the preparation and maintenance of construction schedules.
• Additional duties as assigned.

WHAT YOU NEED TO JOIN OUR TEAM

• 2+ years of experience and/or a related degree.
• The ability to read and interpret blueprints, drawings, and specifications.
• Strong verbal and written communication skills.
• Expertise using construction-specific software, as well as Excel.
• Strong interpersonal and negotiation skills, attention to detail, organization, and time management skills are necessary.
• A strong commitment to our team, our customers, and the environments we serve.
• Embrace challenges, commit to continuous improvement, and deliver exceptional work.

The State Group is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Reasonable accommodations are available upon request for applicants with disabilities. If you require a reasonable accommodation during the application process, please email [e-mail].