Accounting Coordinator

OEC GROUP; Santa Ana (CA); Hybrid; USD 30,000 - 39,000; Full time

Benefits offered by this job

Hybrid schedule

PTO 10 days

Health insurance

401K match

Performance bonus

Job summary

OEC Group in Santa Ana, CA seeks an Accounting Coordinator to support the accounting department with billing, payments, reporting, and process improvements. You will handle high volumes in Accounts Payable/Receivable, remittance, and freight releases while collaborating with internal and external stakeholders.

The role requires 1–2 years in accounting, familiarity with CargoWise One, and strong Excel/Power BI skills. A bachelor’s degree is preferred, with a hybrid work schedule and full benefits.

Qualifications

• 1-2 years of accounting experience.
• ERP experience in logistics/transport is a plus.
• Experience with CargoWise One is preferred.
• Strong Excel and Power BI data analysis skills.
• Proficient in Microsoft Office (Outlook, Teams, Word).
• Clear and effective communication.

Responsibilities

• Enter charges, refunds, invoices, checks, and related transactions into CargoWise One.
• Review original BOLs, legal documents, and payments to facilitate shipments and vendor payments.
• Be a point of contact for customers, overseas offices, and vendors via phone and email.
• Investigate and resolve billing and payment disputes using a process-driven approach.
• Monitor aging transactions and assist with past-due accounts.
• Support monthly reconciliations and prepare detailed reports.
• Research, track, and resolve accounting discrepancies.
• Process high volumes of vendor invoices and payments while ensuring compliance.
• Identify process improvements with stakeholders to enhance efficiency.

Skills

Excel

Power BI

Communication

CargoWise One

Microsoft Office

Education

Bachelor's degree

Tools

CargoWise One

Microsoft Office

Job description

We offer competitive salary, full benefits package, Paid Time Off, and opportunities for professional growth.

Established in 1981, Orient Express Container (OEC)Group is one of the top freight forwarders in the transportation industry. We provide freight transportation, logistics, and information services to over 50,000 customers through a network of global offices.

Our employees recognize the impact we make in the global supply chain through staying on top of the ever-changing logistics industry with the goal of delivering quality information and services to our clients.

As an Accounting Coordinator, you will play a key role in supporting the Accounting department by providing accounting, administrative, and analytical support across a variety of functions. Responsibilities include reviewing and resolving billing discrepancies, processing payments, preparing financial and operational reports, and partnering with internal and external stakeholders to ensure the accuracy and efficiency of daily operations. This position supports areas in accounts payable, accounts receivable, remittance, freight releases, and other general accounting activities, contributing to the overall success of the department.

Requirements:

• 1-2 years’ experience in an accounting role.
• Previous work experience in the Logistics and Transportation industry, notably in freight forwarding, is highly preferred.
• Previous experience using the ERP system, CargoWise One, is preferred.
• Advanced proficiency with data analysis tools such as Microsoft Excel and Power BI are highly preferred.
• Proficiency with Microsoft Office including Outlook, Teams, and Word.
• Clear and effective communication skills.

Responsibilities:

• Accurately enter charges, refunds, invoices, checks, and related financial transactions into the ERP system, CargoWise One.
• Review Original Bill of Ladings (BOLs), legal documents, and payments received to facilitate timely shipment releases and vendor payments.
• Serve as a point of contact for customers, overseas offices, and vendors, providing shipment updates and resolving inquiries via phone and email.
• Investigate and resolve billing and payment disputes using a process-driven and solution-oriented approach.
• Monitor and manage aging transactions associated with overseas agents to ensure timely resolution and collection.
• Assist with managing a large portfolio of past-due accounts, proactively following up to reduce outstanding balances.
• Support monthly reconciliations with overseas agents and prepare detailed reports.
• Research, track, and resolve accounting discrepancies.
• Process a high volume of vendor invoices and payments while maintaining compliance with company policies and deadlines.
• Partner with internal and external stakeholders to identify process improvements and enhance operational efficiency

Salary:

• $22-$28/hour dependent on transferable experienceand education level.

Benefits:

• Hybrid work schedule (1-day a week working from home); laptop provided by OEC Group.
• 10-days PTO (Paid Time Off), Employee Appreciation Days, Paid Holidays, Sick/Flextime.
• Full Health Insurancecoverage includingmedical, dental, vision, term life, and accident insurance.
• 401K retirement planwith 3% company match.
• Discounted pet insurance - woof! woof! meow!
• Annual performance bonusand mid-year reviews for salary increases.

Education:

• Bachelor’s degree or higher preferred.

OEC Group is an Equal Opportunity Employer