Accounting Clerk II

Michigan State University; East Lansing (MI); On-site; USD 38,000 - 52,000; Full time

Job summary

Michigan State University is seeking a Document Handling And Review clerk in Residence Education and Housing Services in East Lansing. The role includes processing service workorders, document initiation, monthly financial reports, and reviewing unit billings.

You will assist payroll auditing and prepare disbursement vouchers while following MSU procedures. Qualifications include a high school diploma and 1–3 years of related accounting/records experience, plus strong organizational and

Qualifications

• Knowledge of accounting, bookkeeping, records maintenance and/or experience with related software.
• Familiarity with MSU financial, payroll, travel and purchasing policies.
• Ability to work with multiple software platforms and produce reports.

Responsibilities

• Daily usage of computer software similar accounting, work order, inventory, and quality inspection computer software platforms, including but not limited to MSU Enterprise Business System, StarRez, PlanOn, Promapp, and Ultratime
• May organize training and participate in process improvement and related projects
• Functional supervision of a student clerk as necessary
• Process travel paperwork for supervisors and managers
• Duties may include additional tasks based on occupancy trends throughout the year
• Perform other duties and projects as assigned

Skills

Attention to detail

Organizational skills

Communication

Problem solving

Teamwork

Multi-tasking

Education

High school diploma

Equivalent combination of education and experience

Tools

MSU Enterprise Business System

PlanOn

Promapp

Ultratime

StarRez

Job description

Document Handling And Review

This is a clerical technical position for Residence Education and Housing Services. The duties of this position include but are not limited

• Process service workorders
• Document initiation
• Report generation and review (including monthly financial and facilities reports)
• Review and investigate service billings from units including IPF, Stores, Laundry, Telecom, etc.
• Supports supervisors in the bi-weekly payroll auditing, verification, and adjustment process
• Prepare disbursement vouchers and maintain other miscellaneous accounting and recording keeping duties
• Utilize a working knowledge of the MSU Manual of Business Procedures and adherence to its’ policies

Position Summary

Document Handling And Review

This is a clerical technical position for Residence Education and Housing Services. The duties of this position include but are not limited

• Process service workorders
• Document initiation
• Report generation and review (including monthly financial and facilities reports)
• Review and investigate service billings from units including IPF, Stores, Laundry, Telecom, etc.
• Supports supervisors in the bi-weekly payroll auditing, verification, and adjustment process
• Prepare disbursement vouchers and maintain other miscellaneous accounting and recording keeping duties
• Utilize a working knowledge of the MSU Manual of Business Procedures and adherence to its’ policies

Purchasing, Procurement, And Inventory

• Inventory procurement and receiving
• Facilities key management
• Supply ordering
• Work with outside vendors on purchase orders, new vendor paperwork, and other needs
• Facilitate neighborhood furniture inventory, facilities damage charge and refund, and abandoned property processes

Office Support

• Daily usage of computer software similar accounting, work order, inventory, and quality inspection computer software platforms, including but not limited to MSU Enterprise Business System, StarRez, PlanOn, Promapp, and Ultratime
• May organize training and participate in process improvement and related projects
• Functional supervision of a student clerk as necessary
• Process travel paperwork for supervisors and managers
• Duties may include additional tasks based on occupancy trends throughout the year
• Perform other duties and projects as assigned

All positions in the Division of Residential and Hospitality Services (RHS) are designated as critical status. In the event of a university closure, modification, or suspension of operations due to snow or other emergency condition, persons in this position are expected to make all reasonable attempts to report to work as scheduled for the duration of the closure/suspension. If a person has an approved remote work agreement to work a portion of their normally scheduled work hours remotely, they may be called upon to work on-site to serve the MSU community.

Minimum Requirements

Knowledge normally acquired through a high school education; one to three years of related and progressively more responsible or expansive work experience in accounting, bookkeeping, records maintenance and/or experience in spreadsheet, word processing, and/or database software. Knowledge of technical terminology and/or training related to the field of employment; or an equivalent combination of education and experience.

Desired Qualifications

• Experience with account review, financial document and report preparation, purchase requisitions, professional services contracts, travel procedures, and reviewing personnel and payroll forms.
• Demonstrates strong organizational skills with attention to detail and accuracy; strong communication, problem solving, social skills, and work orientation that includes proactive problem solving, taking initiative, and working as part of a team; ability to multi-task with frequent interruptions; adaptable to change.
• A thorough understanding of MSU financial, payroll, travel, and purchasing policies; working knowledge of the EBS system (HR/Payroll/Finance/Business Intelligence); experience with PCARD usage and restrictions and MSU travel procedures.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume/Cover Letter

Work Hours

Monday-Friday-7a-4:30p, Saturday-Sunday-Off

Bidding eligibility ends September 22, 2026 at 11:55 P.M.