Accounting Clerk II

Michigan State University College of Engineering; East Lansing (MI); Hybrid; USD 34,000 - 52,000; Full time

Benefits offered by this job

Hybrid work

Remote-friendly

Job summary

Michigan State University College of Education seeks an Accounting Clerk to support the Department of Teacher Education with financial transactions and account management. The incumbent will initiate purchases via DV/Pcard/Requisitions/POs for vendors, students, and faculty, manage reimbursements, and assist with monthly reconciliation and reporting in a hybrid work environment.

Minimum requirements include a high school diploma and 1–3 years of related accounting experience; remote-friendly

Qualifications

• Knowledge of accounting, bookkeeping, and records maintenance.
• Experience with spreadsheet, word processing, and database software.

Responsibilities

• Initiate purchases via DV/Pcard/Requisitions/POs for vendors, faculty, and students.
• Assist FO/Res Admin with account management and corrections.
• Run financial reports for FO/Res Admin and assist monthly reconciliation.
• Maintain account files and record expenses in financial spreadsheets.
• Research costs and obtain quotes to estimate budget impact.
• Attend required classes to maintain certifications and duties.

Skills

Accounting

Bookkeeping

Records maintenance

Spreadsheets

Word processing

Database software

Education

High School diploma

Tools

Excel

Job description

Position Summary

The Department of Teacher Education in the College of Education is seeking an Accounting Clerk to join our team! This position supports the Department’s Fiscal Officer and Research Administrator positions with financial transactions and account management.

The incumbent will be initiating purchases via DV/Pcard/Requisitions/POs for outside vendors, faculty, and students, such as:

• invoices (i.e. grant sub-contracts, etc.), including vendor set-up and maintenance


• research participant payments


• mentor teacher payments


• conference fees/memberships


• honorarium/speaker fees


• employee reimbursements


• check deposits


• additional pay for FAS-overload


• payment to students via egradfel or scholarship system

The incumbent will assist the Dept FO and Research Administrator with account management, by submitting:

• accounting correction documents (general error corrections, distribution of income and expense, intra account adjustments)


• cost redistributions

All financial transactions will require the incumbent to potentially gather any additional supporting documentation needed to process that is not provided by the Dept FO/Research Administrator.

The Incumbent Will Assist With Account Management By

• running relevant financial reports to provide to FO/Res Admin


• researching transactions or providing additional detailed information helpful to FO/Res Admin for monthly reconciliation


• following up on the payment process with notes, if necessary


• maintaining account files by saving relevant documents in the respective financial folders


• record expenses in financial spreadsheets


• research costs for estimating potential impact on budgets by calling vendors to get quotes, determine going rates for services, etc.

The incumbent will be expected to attend classes necessary for maintaining certifications, fulfilling job duties and enhancement of work environment.

Additional duties may be assigned to support administrative operations including those normally associated with an Accounting Clerk II position.

Hybrid work statement

The college is currently operating under a hybrid work modality structure, with staff working both in person and remotely each week. This structure is subject to change at any time.

Minimum Requirements

Knowledge normally acquired through a high school education; one to three years of related and progressively more responsible or expansive work experience in accounting, bookkeeping, records maintenance and/or experience in spreadsheet, word processing, and/or database software. The job may require knowledge of technical or medical terminology and/or technical training related to the field of employment; or an equivalent combination of education and experience.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Work Hours

STANDARD 8-5

Website

education.msu.edu

Remote Work Statement

MSU strives to provide a flexible work environment, and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility deadline is September 22, 2026, at 11:55 PM