Accounting Clerk II

MSU - Michigan State University; East Lansing (MI); On-site; USD 34,000 - 48,000; Full time

Job summary

Michigan State University in East Lansing is seeking a clerical/technical professional for Residence Education and Housing Services. You will support document handling, purchasing, and office operations using MSU systems such as EBS, StarRez, PlanOn, Promapp, and Ultratime to help maintain accurate records and efficient workflows.

This role requires attention to detail and the ability to work with multiple stakeholders across campus.

Qualifications

• High school education; 1–3 years in accounting, bookkeeping, records maintenance.
• Familiarity with spreadsheet, word processing, and database software.
• Knowledge of MSU financial, payroll, travel, and purchasing policies.

Responsibilities

• Process service work orders and document initiations.
• Prepare disbursement vouchers and maintain accounting records.
• Review and investigate service billings from units including IPF, Stores, Laundry, Telecom, etc.
• Support payroll auditing and adjustments with supervisors.
• Utilize MSU EBS, StarRez, PlanOn, Promapp, and Ultratime systems.

Skills

Accounting

Bookkeeping

Records maintenance

Spreadsheet

Word processing

Database software

Attention to detail

Teamwork

Education

High school diploma

Tools

MSU Enterprise Business System (EBS)

StarRez

PlanOn

Promapp

Ultratime

Job description

Position Summary

This is a clerical technical position for Residence Education and Housing Services. The duties of this position include but are not limited:

Document Handling and Review:

• Process service workorders
• Document initiation
• Report generation and review (including monthly financial and facilities reports)
• Review and investigate service billings from units including IPF, Stores, Laundry, Telecom, etc.
• Supports supervisors in the bi-weekly payroll auditing, verification, and adjustment process
• Prepare disbursement vouchers and maintain other miscellaneous accounting and recording keeping duties
• Utilize a working knowledge of the MSU Manual of Business Procedures and adherence to its’ policies

Purchasing, Procurement, and Inventory:

• Inventory procurement and receiving
• Facilities key management
• Supply ordering
• Work with outside vendors on purchase orders, new vendor paperwork, and other needs
• Facilitate neighborhood furniture inventory, facilities damage charge and refund, and abandoned property processes

Office Support:

• Daily usage of computer software similar accounting, work order, inventory, and quality inspection computer software platforms, including but not limited to MSU Enterprise Business System, StarRez, PlanOn, Promapp, and Ultratime
• May organize training and participate in process improvement and related projects
• Functional supervision of a student clerk as necessary
• Process travel paperwork for supervisors and managers
• Duties may include additional tasks based on occupancy trends throughout the year
• Perform other duties and projects as assigned

All positions in the Division of Residential and Hospitality Services (RHS) are designated as critical status. In the event of a university closure, modification, or suspension of operations due to snow or other emergency condition, persons in this position are expected to make all reasonable attempts to report to work as scheduled for the duration of the closure/suspension. If a person has an approved remote work agreement to work a portion of their normally scheduled work hours remotely, they may be called upon to work on-site to serve the MSU community.

Minimum Requirements

Knowledge normally acquired through a high school education; one to three years of related and progressively more responsible or expansive work experience in accounting, bookkeeping, records maintenance and/or experience in spreadsheet, word processing, and/or database software. Knowledge of technical terminology and/or training related to the field of employment; or an equivalent combination of education and experience.

Desired Qualifications

• Experience with account review, financial document and report preparation, purchase requisitions, professional services contracts, travel procedures, and reviewing personnel and payroll forms.
• Demonstrates strong organizational skills with attention to detail and accuracy; strong communication, problem solving, social skills, and work orientation that includes proactive problem solving, taking initiative, and working as part of a team; ability to multi-task with frequent interruptions; adaptable to change.
• A thorough understanding of MSU financial, payroll, travel, and purchasing policies; working knowledge of the EBS system (HR/Payroll/Finance/Business Intelligence); experience with PCARD usage and restrictions and MSU travel procedures.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume/Cover Letter

Work Hours

Monday-Friday-7a-4:30p, Saturday-Sunday-Off

Bidding eligibility ends September 22, 2026 at 11:55 P.M.