Accounting Clerk/Administrative Assistant

Tompkins Chamber; Town of Ithaca (NY); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid vacation

401k plan

Job summary

Legends Global is seeking an Accounting Clerk / Administrative Assistant to support day-to-day accounting operations and provide administrative assistance to the General Manager and leadership team at the Ithaca Downtown Conference Center.

This entry-level role handles accounts payable and receivable, assists with monthly close, prepares financial statements, processes vendor invoices, manages the main phone line, and maintains filing systems within a fast-paced venue environment.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

Responsibilities

• Audit receipts and disbursements for accuracy in events.
• Complete portions of the monthly close within deadlines.
• Prepare financial statements and reconciliations.
• Assist in event settlements and show statements.
• Input vendor invoices with proper approvals.
• Monitor accounts payable and receivable for timely processing.
• Assist with audit schedules and internal/external requests.
• Maintain financial records and perform bookkeeping and cashiering.

Skills

Accounting basics

MS Excel

ERP systems

Attention to detail

Time management

Written & verbal communication

Independent & teamwork

Education

Associate/Bachelor in Accounting or Finance

Tools

ERP systems

Job description

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We ae committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you. Join us!

THE ROLE

The Accounting Clerk / Administrative Assistant is responsible for supporting day-to-day accounting operations while also providing administrative support to the General Manager and leadership team. This role assists with accounts payable and receivable, financial reporting processes, and general office coordination to ensure smooth and efficient operations.

This is an entry-level position ideal for someone looking to grow within accounting and finance while gaining exposure to venue operations in a fast-paced, event-driven environment.

Essential Duties and Responsibilities

Accounting & Finance Support

• Audit receipts and disbursements to ensure accuracy for public events and assist in resolving credit card chargebacks
• Complete assigned portions of the monthly close process within established deadlines
• Assist in the preparation of financial statements and monthly reconciliations, including agency fund cash accounts
• Support preparation of event settlements and public show statements
• Input vendor invoices into the financial system, ensuring proper approvals are obtained
• Assist in monitoring accounts payable and receivable to ensure timely processing and account accuracy
• Assist in preparation of audit schedules and support internal/external audit requests
• Maintain financial records and perform general bookkeeping and cashiering duties

Administrative Support

• Provide administrative support to the General Manager, including calendar management and scheduling
• Monitor and manage the main phone line, directing calls to appropriate team members
• Maintain organized filing systems for both financial and administrative documentation
• Communicate regularly with the Director of Finance regarding workload, priorities, and project status
• Assist with general office coordination and day-to-day administrative needs
• Perform other duties as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• 1+ year of experience in accounting, bookkeeping, or administrative support (accounts payable/receivable experience preferred)
• Equivalent combination of education and experience will be considered

Skills and Abilities

• Basic understanding of accounting principles and financial processes
• Proficiency in Microsoft Office, particularly Excel and Word
• Experience with ERP or accounting systems preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Strong communication skills, both written and verbal
• Ability to follow instructions and work both independently and as part of a team

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

Hourly wage range for this position is $21.00 - $24.00

WORKING CONDITIONS

Location: On-site at Ithaca Downtown Conference Center

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

NOTE:

The essential responsibilities of this position are described below the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Additional Postings available from Ithaca Downtown Conference Center