Accounting Clerk

JM Eagle, Inc.; Perris (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

JM Eagle, Inc. is seeking an Administrative Assistant to support the plant manager and manage front desk operations in Perris, CA.

The role includes coordinating purchase orders, processing invoices, payroll data entry, and maintaining financial records in a manufacturing setting. The ideal candidate has at least 3 years in administrative and accounting tasks, with strong accuracy and confidentiality, and familiarity with AS400, Excel, and general ledger concepts.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years of administrative and general accounting experience required.
• Payroll processing experience is essential.
• Experience in a manufacturing environment is desirable.
• Familiarity with state and local tax laws and tax exemption status is helpful.

Responsibilities

• Provide administrative support to the plant manager and handle front desk reception.
• Coordinate purchase orders, receiving reports and invoices and code them.
• Review monthly vendor statements and manage payables.
• Maintain organized files and year-end record retention.
• Enter daily payroll data and handle petty cash administration.
• Operate office equipment and support budgeting with monthly reports.

Skills

Administrative support

Payroll processing

Accounts payable

General ledger

AS400 experience

Education

High school diploma

Accounting experience

Tools

AS400

Excel

Word

Email

Job description

To provide administrative support to the plant manager, be responsible for front desk/telephone reception, and to complete a variety of administrative and accounting functions at the plant level.ESSENTIAL DUTIES AND RESPONSIBILITIES: Includes the following. Other duties may be assigned.Coordinates purchase orders, receiving reports and invoices and codes themCopies of all invoices, receivers, purchase orders and other related informationReview monthly statements from vendors for any outstanding balances owingKeep organized files for necessary record retention; updating at year endDeal effectively and professionally with vendors, department heads, and HQ personnelAccurate reporting of credit card purchaseUpdate tax exemption certificates as neededAbility to pull necessary information from monthly reports to help construct a budgetAdministration of petty cash, and checking accountDaily payroll data entryFront desk reception and direction of visitorsProcess incoming mailOrder and maintain office supply inventoryKnowledge of and ability to operate all types of office equipmentOther duties as assigned by Plant Manager and Manger of Services (MOS)QUALIFICATIONS: Ability to maintain confidentiality, meet deadlines, prioritize workload, and keep accurate records. Ability to function effectively in a team environment is essential. Ability to demonstrate professional and ethical business practices. Commitment to personal and professional development. Knowledge of and adherence to company rules and values.EDUCATION and/or EXPERIENCE: High school diploma or equivalent. Minimum 3 years of administrative and general accounting experience required. Work experience in the payroll department is essential. Work experience in a manufacturing facility is desirable. Familiarity with state and local tax laws and tax exemption status is helpful.COMPUTER SKILLS: Knowledge of and familiarity with use of computer software programs including word processing, data processing, email, payroll processing and spreadsheets are essential. Knowledge of the AS400 system is also desirable.LANGUAGE SKILLS: Good communication skills are necessary - both verbal and written. Professional and effective communication with plant personnel, vendors, department heads, and HQ personnel. Ability to write routine reports and correspondence.MATHEMATICAL SKILLS: Knowledge of general ledger accounts, ability to build spreadsheets and databases to store essential information. Taking time to double check figures before posting. Accuracy is essential.REASONING ABILITY: Ability to read and interpret documents and reports; to solve practical problems and deal with a variety of situations that may arise with employees and visitors; to interpret instructionsin written, oral, diagram or schedule form.PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Employee is required to use hands and fingers and be able to talk and hear Employee is frequently required to sitEmployees are occasionally required to stand and walkEmployees must regularly lift and/or move up to 10 poundsEmployees must have vision abilities to see both close and distantWORK ENVIRONMENT: Office Setting.