Accounting Assistant

Stephens-; Lincoln (NE); On-site; USD 25,000 - 33,000; Full time

Job summary

Stephens & Smith Construction is seeking a full-time Accounting Assistant to support the accounting department with clerical tasks and processing of accounting transactions, reporting to the Controller. The role emphasizes accuracy and adherence to company policies and legal requirements, with responsibilities across invoicing, AP, and document control.

The candidate should have 0-2 years of clerical experience, an associate degree preferred, and proficiency in MS Office and accounting software.

Qualifications

• Associates Degree preferred but not required.
• Proficiency in MS Office and experience with accounting software.

Responsibilities

• Support accounting department with clerical tasks and processing of transactions.
• Assist with invoicing and account reconciliation tasks as needed.
• Backup for phones and front desk reception.
• Back-up for other areas within the accounting department.

Skills

Conflict resolution

Professional demeanor

Ethical conduct

Customer service

Education

Associates Degree (Preferred)

Tools

MS Office (Outlook, Excel, Word)

Accounting software

Job description

Stephens & Smith Construction is currently seeking a full-time dynamic and motivated Accounting Assistant to join our team. The Accounting Assistant will support the Account ing department in managing accounting and clerical tasks, focusing on the effective handling and processing of accounting transactions within The Company in a professional, timely , accurate , and profitable manner. The Accounting Assistant reports directly to the Controller and ensures that files and documentation adhere to state, federal, and local laws, as well as Company policies. They are responsible for upholding The Company's quality and safety standards, as well as maintaining a commitment to professional work ethics.

Key Responsibilities (Includes, but not limited to):

• Invoice and reconcile trucking operation
• Create job numbers provided by project managers
• Reconcile bank accounts for subsidiaries
• Deposit and record check receipts with the bank and accounting software .
• Record and post credit card payments
• Route and post AP invoices for subsidiary companies.
• Scan/index documents into Foundation and other document retention software
• Complete purchase orders from field personnel.
• Backup for answering phones and receiving customers at the front door.
• Backup for other areas within the accounting department.

Physical Demands

Definitions: Based on 8-12 hours per day

Continually 70-100% Regularly 50-70%

Periodically 20-50% Rarely – less than 20%

Rarely endures persistent standing and walking.

Continually required to use hands, fingers and wrist to operate office equipment and computers.

Rarely reach with hands and arms.

Continually required to speak and listen.

Rarely lifting supplies and materials that weigh up to 20 pounds .

Sensory Demands: Regularly long hours in intense concentration, and long hours on the computer entering accounting information which requires attention to detail and high levels of accuracy .

Continually utilize specific vision abilities required to perform the essential functions of the job, i.e., close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Mental Demands : Regularly works under pressure meeting project schedules and budget guidelines.

Environmental Conditions : Continually works in a busy, open office and is faced with constant interruptions and must meet with others on a regular basis .

Note: Condition of employment may be determined on employee qualifications and approval of (post offer) drug testing, skill assessment testing, and background check .

Qualifications and Core Competencies:

• 0- 2 years of prior clerical experience.
• Associates Degree (Preferred but not required )
• Proficiency in MS applications (Outlook, Excel, Word, etc.) and experience with accounting software programs.
• Ability to work effectively and constructively resolving conflicts in honest , open and transparent professional manner.
• Act ethically; build trust through reliability and authenticity . Admit mistakes . Refer unethical actions to Accountants. Comply with the Company’s Code of Ethics .
• Demonstrate a courteous, composed, warm, and helpful demeanor both in telephone conversations and in-person interactions, ensuring a positive personal appearance.

Equal Opportunity Employer, including disabled and veterans.