Bookkeeper & Admin Specialist (QuickBooks)

Connect Search, LLC; Odessa (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Connect Search, LLC in Odessa, TX seeks an Administrative Assistant / Bookkeeper to support day‑to‑day accounting and office operations. The role combines bookkeeping and general administrative duties in a small, hands‑on team.

The ideal candidate will have QuickBooks experience, AP/AR responsibilities, and strong Excel/Word skills, with the ability to handle multiple priorities in a busy West Texas office environment.

Qualifications

• Previous experience in bookkeeping, accounting support, or office administration.
• Hands‑on experience with QuickBooks required.
• Experience with Accounts Payable and Accounts Receivable.
• Strong Microsoft Excel, Word, and general computer skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Dependable, professional, and comfortable working independently.
• Experience in the trucking, automotive, equipment, dealership, oilfield, or service industry is a plus.

Responsibilities

• Process Accounts Payable, including entering invoices, coding expenses, and preparing vendor payments.
• Manage Accounts Receivable, including customer invoicing, posting payments, and monitoring outstanding balances.
• Assist with collections and follow up on past‑due customer accounts.
• Reconcile bank and credit card accounts.
• Maintain accurate financial records and supporting documentation.
• Assist with month‑end accounting activities and reporting.
• Research and resolve billing or payment discrepancies.
• Maintain organized vendor and customer records.

Skills

Accounts Payable

Accounts Receivable

Excel

Word

Office Administration

QuickBooks

Tools

QuickBooks

Job description

Connect Search, LLC in Odessa, TX seeks an Administrative Assistant / Bookkeeper to support day‑to‑day accounting and office operations. The role combines bookkeeping and general administrative duties in a small, hands‑on team.

The ideal candidate will have QuickBooks experience, AP/AR responsibilities, and strong Excel/Word skills, with the ability to handle multiple priorities in a busy West Texas office environment.