Accounting & Administrative Coordinator

CNC Oilfield Services, LLC; Frierson (LA); Presencial; USD 42.000 - 62.000; Jornada completa

Descripción de la vacante

CNC Oilfield Services, LLC is seeking an Accounting & Administrative Coordinator to support daily accounting and administrative operations across multiple entities. You will handle AP/AR, invoicing, reconciliations, payroll, and onboarding while maintaining confidential records and ensuring timely reporting.

The ideal candidate can prioritize, work independently under supervision, and adapt to evolving tasks.

Formación

• Strong organizational skills and exceptional attention to detail.
• Proficiency with Microsoft Excel, Outlook and general computer applications.
• Ability to manage multiple responsibilities and deadlines.
• Strong communication and problem-solving skills.
• Ability to work independently and follow through on tasks.
• Dependable, self-motivated and proactive.
• Ability to handle confidential financial and employee information.

Responsabilidades

• Manage daily accounts payable (AP) and accounts receivable (AR).
• Enter bills, prepare invoices, record payments and maintain records.
• Monitor outstanding invoices, vendor balances and deadlines.
• Perform data entry and transaction categorization in QuickBooks.
• Assist with bank and credit card reconciliations.
• Track intercompany transactions and support month-end close.
• Organize financial documents and supporting records.
• Assist payroll preparation, processing and records.
• Support onboarding and administrative paperwork for employees.
• Maintain confidentiality of payroll and personnel information.
• Provide daily administrative support across multiple companies.
• Maintain filing systems and prepare spreadsheets/reports.
• Support vendor/customer communications and track follow-ups.
• Identify opportunities to streamline processes and improve efficiency.
• Assist with new business entity setup and tenant billing/leases (special projects).

Conocimientos

Organizational skills

Attention to detail

Multitasking

Communication skills

Independence

Initiative

Confidential information handling

Herramientas

Microsoft Excel

Microsoft Outlook

General computer applications

QuickBooks Desktop

QuickBooks Online

Descripción del empleo

We are seeking a dependable, detail-oriented, and highly organized Accounting & Administrative Coordinator to assist with the daily accounting and administrative operations of multiple business entities.

This position will report directly to management and will be responsible for handling routine accounting functions, maintaining accurate records, coordinating administrative tasks, and assisting with special projects.

The ideal candidate is a self-starter who can manage multiple priorities, work independently, and take ownership of assigned responsibilities while working under direct supervision.

Key Responsibilities

• Manage daily accounts payable (AP) and accounts receivable (AR) activities.
• Enter bills, prepare invoices, record payments, and maintain accurate transaction records.
• Monitor outstanding invoices, vendor balances, and payment deadlines.
• Perform routine data entry and transaction categorization in QuickBooks.
• Assist with bank and credit card reconciliations.
• Assist with tracking and recording intercompany transactions.
• Support month-end closing procedures and financial reporting.
• Organize financial documents and supporting records.

Payroll & Employee Administration

• Assist with payroll preparation and processing.
• Review timesheets and maintain payroll records.
• Track employee information, payroll changes, and related documentation.
• Assist with employee onboarding and administrative paperwork.
• Maintain confidentiality of employee and payroll information.

Administrative & Business Operations

• Provide daily administrative support across multiple companies.
• Maintain organized electronic and physical filing systems.
• Prepare spreadsheets, reports, correspondence, and business documents.
• Assist with vendor and customer communications.
• Track deadlines, outstanding requests, and follow-up items.
• Assist with vendor setup, customer documentation, and recordkeeping.
• Help identify opportunities to streamline processes and improve efficiency.

Special Projects

• Assist with new business entity setup and administrative organization.
• Support commercial real estate administrative functions, including tenant billing, lease documentation, and expense tracking.
• Assist with special projects, reporting, research, and other business-related assignments.
• Help implement and maintain consistent processes across multiple entities.
• Perform additional duties as assigned.

Qualifications

Required

• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Excel, Outlook, and general computer applications.
• Ability to manage multiple responsibilities and deadlines.
• Strong communication and problem-solving skills.
• Ability to work independently and follow through on assigned tasks.
• Dependable, self-motivated, and willing to take initiative.
• Ability to handle confidential financial and employee information.

Preferred

• Previous bookkeeping, accounting, or administrative experience.
• Experience with QuickBooks Desktop and/or QuickBooks Online.
• Experience with accounts payable, accounts receivable, and payroll.
• Experience supporting multiple business entities.
• Commercial real estate experience, including property accounting, tenant billing, or lease administration.
• Oilfield services or oil and gas industry experience, including invoicing, vendor management, or operational accounting.
• Basic understanding of accounting principles and financial reporting.

Ideal Candidate

We are looking for someone who is proactive, resourceful, organized, and willing to learn. The right candidate will be comfortable taking direction while also recognizing what needs to be done and following through without constant supervision.

This individual should be capable of managing routine responsibilities independently, keeping accurate records, and maintaining organization across multiple companies.

Previous accounting or bookkeeping experience is a plus, but strong organizational skills, attention to detail, dependability, and the ability to learn quickly are equally important.