Accounting Clerk

Synapse ITS; Greenville (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

Synapse ITS, located in Alabama, is seeking an Accounting Clerk to support accounts payable processes, vendor invoice handling, and related clerical duties.

You will verify invoices against orders, enter data in the ERP, reconcile statements, and communicate with vendors to ensure timely payments. Strong Excel, reporting skills, and attention to detail are essential, along with good written and verbal communication.

Qualifications

• Associate or bachelor’s degree in accounting/finance plus 2 years’ experience.
• Proven ability to process invoices, and maintain accurate GL codes.
• Strong Excel skills and reporting capabilities.

Responsibilities

• Verify vendor invoices against orders and codes.
• Process daily data entry of invoices in ERP.
• Communicate with vendors about payments.
• Ensure timely and accurate invoice payments.
• Reconcile monthly vendor statements.
• Record daily credit card transactions with proper GL codes.
• Provide clerical support and back-up for customer service.

Skills

Analytical skills

Interpersonal skills

Attention to detail

Verbal & written communication

Organization

Microsoft Excel

Accounting basics

Data reporting

Problem solving

Education

Associate degree in accounting/finance

Bachelor's degree in accounting/finance

Tools

ERP system

Job description

Description

Position Title:

Accounting Clerk

Salary Classification:

Non- Exempt

Summary:

The Accounting Clerk will be responsible for working with several internal teams and external vendors to complete accounts payable procedures, including vendor invoice processing, providing administrative support to ensure effective and efficient accounts payable operations, and other accounting duties.

JOB DUTIES:

• Verifies the accuracy of vendor invoices (compares purchase orders, prices, terms of payment and other charges) and confirms that the correct GL codes and department codes are used and ensures proper documentation of approval
• Reviews invoices for correct sales & use tax applied and assists in applicable research
• Completes daily data entry of invoices in the ERP system
• Communicates with vendors regarding invoice payments or other issues
• Ensures invoices are paid in a timely and accurate manner
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Records daily credit card transactions to correct GL codes and department codes and ensures proper documentation of approval
• Supports the accounting department and performs any additional functions as needed to ensure the success of the department and Company
• Acts as back-up for the customer service/order entry position when necessary
• Provides administrative and clerical support
• Any additional responsibility deemed necessary by management

Requirements

MINIMUM EXPERIENCE:

• Associates in accounting, finance, or related field plus 2 years’ experience OR
• Bachelors in accounting, finance, or related field

REQUIRED SKILLS:

• Demonstrates exceptional interpersonal, analytical, follow-up, and problem-solving skills, attention to detail and ability to create useful and actionable reports from data
• Possesses strong organization skills and ability to complete multiple tasks and high volume of work on a deadline
• Possesses strong written and verbal communications skills
• Understanding of payments, accounting, and budgeting and working knowledge of modern office practices and procedures
• Working knowledge of computers and electronic data processing
• Proficient with Microsoft Office Suite, with emphasis in Microsoft Excel