Accounting Clerk

Associa; Chantilly (NC); Vor Ort; USD 25.000 - 27.000; Vollzeit

Zusammenfassung

Associa is hiring a full-time Accounting Clerk to support its corporate office onsite in Chantilly. The role involves accounting and administrative tasks to assist the Branch Controller East with daily operations, requiring interaction with branch management, vendors, and corporate centers in Texas.

Work hours are 8:30am to 5pm. The position handles AP processing, vendor management, vendor setup, and various billing tasks while ensuring accurate record-keeping and on-call coordination for

Qualifikationen

• Analytical thinking to evaluate and categorize data.
• Professional communication skills for phone, email and interpersonal interactions.
• Strong time management and ability to meet deadlines.

Aufgaben

• Answer phones and emails from clients, vendors, and managers.
• Set up new vendors including W-9 and insurance forms.
• Process AP and reconcile on-site credit card reports.
• Prepare A/R billing and assist with property transitions.
• Maintain confidentiality and follow standardized procedures.

Kenntnisse

Analytical skills

Professional communication

Time management

Discretion & confidentiality

Ausbildung

High school diploma or GED

Tools

Microsoft Office

Excel

Word

Jobbeschreibung

CMC Associa is hiring a full time Accounting Clerk to support its corporate office onsite in Chantilly.

The Accounting Clerk will perform a combination of accounting and administrative tasks outlined herein to assist Branch Controller East with daily company operations. This position involves daily interaction with various levels of the local branch management, vendors, and other employees both at branch or in the Client and Corporate Service centers in Texas which will require a well-spoken, customer service-oriented individual that can multi-task at a quick pace.

Work hours: 8:30am - 5pm.

JOB DUTIES:

• Receives and responds to incoming phone calls and emails from clients, vendors, and managers.
• Serves as point of contact for all issues regarding company credit cards for CMC employees.
• Updates customer/vendor information in multiple software systems.
• Responsible for the set-up of new company vendors to include obtaining W-9 and insurance forms.
• Weekly processing of AP for transmission to corporate payment center which may include resolution of vendor dispute items.
• Monthly reconciliation of all on-site personnel credit card reports.
• Review and prepare various types of A/R billing for pass thru of credit card purchases by on-site personnel.
• Assist with gathering information/organizing files for the transitioning properties.
• Maintains controls for all records in off-site storage.
• Maintaining tracking and processes delivery/Pick-up of client offsite storage items.
• Assists with processing and preparation of annual pool passes for clients.
• Maintain communication with managers scheduled to be on-call to ensure no break in 24-hour community coverage.
• Weekly update of On-call bags to be picked up by managers on the schedule.
• Works with other branches regarding procedures for processing bill backs of monthly credit card items.
• Other duties as assigned within accounting department.

Hourly pay rate: $18-$19.75.

Qualifications

KNOWLEDGE & SKILLS:

• Analytical skills to evaluate, prioritize and categorize date in various forms.
• Ability to perform basic calculations and analysis used in basic bookkeeping.
• Professional communication skills. (i.e. phone, interpersonal, written or verbal).
• Self-motivated, proactive, and detail-oriented team player.
• Ability to use conflict resolutions techniques to solve issues with customers and vendors.
• Strong time management and prioritization skills to meet strict deadlines.

QUALIFICATIONS:

• Requires a high school diploma or GED.
• Previous administrative support experience preferred.
• Must be proficient in Microsoft Office software, particularly Excel and Word. Must be able to learn additional software/computer programs being used in this department quickly.
• Ability to interpret and follow verbal and written instructions.
• Ability to maintain confidentiality of records and use discretion in the performance of daily activities.
• Must be able to perform diversified but semi-repetitive operations following standardized methods and procedures under changing conditions.

Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.