Accounting/Bookkeeping Specialist

Avi & Co.; New York (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Oxford/UHC Medical Insurance.

VSP Vision & Guardian Dental Insurance

Time Away - (Paid sick days, paid VAC,

Job summary

Avi & Co. in New York is seeking an Accounting/Bookkeeping Specialist to support the Director of Finance with daily bookkeeping, invoicing, and financial reporting in a luxury watch and jewelry setting.

You will manage billing, vendor communications, and filing systems, maintain confidential records, and help prepare routine reports while coordinating with merchants, tenants, and partners. This role requires QuickBooks and Excel proficiency and a strong eye for detail.

Qualifications

• Minimum 4+ years of high-level accounting or finance administrative experience.
• At least 2 years of hands-on bookkeeping experience.
• Bachelor’s degree in Accounting, Finance, or related field.
• Proficiency in QuickBooks and Microsoft Excel is required.

Responsibilities

• Support the Director of Finance with daily accounting tasks.
• Process and track bills and invoices; manage merchant charges and payments.
• Enter and maintain financial records; prepare routine reports.
• Maintain filing systems for financial and administrative documents.
• Handle property-related admin tasks including leases and tenant records.
• Coordinate with clients, partners, attorneys and other contacts.
• Identify opportunities to streamline processes and support projects.
• Perform additional tasks as assigned by the Director of Finance.

Skills

Attention to detail

Organizational skills

Discretion

Multitasking

Communication skills

Education

Bachelor's degree in Accounting/Finance

Tools

QuickBooks

Microsoft Excel

Job description

Avi & Co. Accounting/ Bookkeeping Specialist

Full-Time/ In-Person

New York, NY

Overview:

At Avi & Co., we set the benchmark for excellence in the luxury watch and jewelry industry. Known for delivering exceptional timepieces from the world’s most luxurious brands, such as Richard Mille, Audemars Piguet, Patek Philippe, and Rolex, as well as our own line of watches and fine jewelry, we pride ourselves on our industry leadership and commitment to excellence.

We are seeking a highly organized and detail-oriented Accounting/Bookkeeping Specialist to support the Director of Finance with day-to-day financial operations and executive-level administrative tasks. The ideal candidate will manage bookkeeping, invoicing, financial reporting, and filing systems, while coordinating with merchants, tenants, and business partners. This role requires strong QuickBooks and Excel skills, the ability to manage multiple priorities independently, maintain strict confidentiality, and ensure the accurate and timely completion of all financial and administrative duties.

Primary Responsibilities:

• Work closely with and provide direct support to the Director of Finance.
• Perform day-to-day accounting tasks, including processing and tracking bills and invoices, contacting merchants about charges, submitting payments, and ensuring all items are recorded and properly filed.
• Enter and maintain all financial records in the bookkeeping software; create and update supporting spreadsheets and databases as needed.
• Prepare routine financial reports and statements, and generate additional reports or analyses upon request.
• Maintain organized systems for filing, scanning, and archiving financial and administrative documents (both digital and physical).
• Handle property-related administrative tasks, including processing rent requests and receipts, drafting and updating leases, maintaining tenant records and communications, and preparing basic property documentation.
• Build familiarity with clients, partners, attorneys, and other key contacts to manage requests efficiently and professionally.
• Take initiative, work independently, and propose practical, creative solutions to streamline processes and support projects.
• Perform additional tasks and general office duties as assigned by the Director of Finance.

Requirements:

• Minimum 4+ years of high-level accounting or finance administrative experience, preferably supporting C-level or other senior executives.
• At least 2 year of hands-on bookkeeping experience.
• Bachelor’s degree in Accounting, Finance, or a related field required.
• Proficiency in QuickBooks and Microsoft Excel is required.

As Desired:

• Exceptional attention to detail and strong organizational skills.
• Demonstrated ability to work with sensitive and confidential information with a high degree of discretion.
• Proven ability to work under pressure and meet deadlines in a fast-paced, evolving environment.
• Strong multitasking skills and the ability to manage competing priorities effectively.
• Consistent track record of accurate and timely task completion.
• Excellent verbal and written communication skills.
• Proactive problem-solver with the ability to anticipate issues and address them before they escalat.
• Strong sense of urgency and ownership over responsibilities.

Compensation:

• Salary range: $70,000-$85,000

Benefits:

• Oxford/UHC Medical Insurance.
• VSP Vision & Guardian Dental Insurance.
• Time Away - (Paid sick days, paid vacation days, and paid holidays).

Shift:

• 8-hour shift.

Office Hours:

• Monday through Thursday 9:30 AM-6:00 PM and Friday 9:00 AM-5:00 PM.