Accounting- Billing Coordinator

ADP, Inc.; Coral Gables (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Siegfried Rivera, P.A. is seeking a Billing Coordinator to support the Accounting Department with billing, collections, reporting, and administrative accounting functions.

This on-site role is based in our Coral Gables office and requires strong organizational skills and proficiency in Microsoft Office and SharePoint. The ideal candidate will have 2+ years in billing/accounting, excellent communication, and the ability to handle confidential financial information with discretion.

Qualifications

• Minimum of two years of billing or accounting experience.
• Strong attention to detail and excellent organizational skills.
• Ability to prioritize and meet deadlines in a fast-paced environment.
• Professional communication with attorneys, staff, clients, and vendors.
• Associate degree in Accounting or related field preferred.

Responsibilities

• Run and save Cafeteria Plan Disbursement Reports.
• Review billed and deleted Work-in-Progress (WIP) reports.
• Process incoming checks and ensure proper distribution.
• Review and assist with outstanding client trust account balances.
• Prepare and process daily bank deposits.
• Maintain daily cash receipt logs.
• Process and communicate with clients regarding cash receipts and related transactions.
• Create Bills for Collection Department Disbursements.
• Scan and upload accounting documents into SharePoint for electronic recordkeeping.
• Maintain billing and accounting records within Azure Cloud Storage and other designated systems.
• Assist with billing-related inquiries and provide support to attorneys and staff regarding account matters.
• Maintain organized electronic and physical filing systems.
• Assist with special projects and other accounting-related duties.

Skills

Billing experience

Attention to detail

Organizational skills

Microsoft Office

Communication

Confidentiality

Education

Associate degree in Accounting

Related field preferred

Tools

SharePoint

Accounting software

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Coral Gables, FL, US

2 days ago Requisition ID: 1059

Billing Coordinator

Siegfried Rivera, P.A. is seeking a Billing Coordinator to support the Accounting Department with billing, collections, reporting, and administrative accounting functions. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment. Candidates should possess strong communication skills, proficiency in Microsoft Office, and the ability to maintain accurate financial records. This is an on-site position in our Coral Gables office.

Key Responsibilities:

• Run and save Cafeteria Plan Disbursement Reports.
• Review billed and deleted Work-in-Progress (WIP) reports.
• Process incoming checks and ensure proper distribution.
• Review and assist with outstanding client trust account balances.
• Prepare and process daily bank deposits.
• Maintain daily cash receipt logs.
• Process and communicate with clients regarding cash receipts, including duplicate payments, overpayments, and other related transactions.
• Create Bills for Collection Department Disbursements.
• Scan and upload accounting documents into SharePoint for electronic recordkeeping and document management
• Maintain billing and accounting records within Azure Cloud Storage and other designated systems.
• Assist with billing-related inquiries and provide support to attorneys and staff regarding account matters.
• Maintain organized electronic and physical filing systems.
• Assist with special projects and other accounting-related duties as assigned.
• Learn and assume additional responsibilities as knowledge and experience develop, including matter opening and other accounting and administrative functions.

Qualifications:

• Minimum of one (2) year of experience in billing, accounting, bookkeeping, accounts receivable, or a related administrative role preferred.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong computer skills with the ability to learn new software and accounting systems.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Experience with SharePoint, electronic document management systems, or accounting software is a plus.
• Ability to communicate professionally and effectively with attorneys, staff, clients, and vendors.
• Must be able to maintain confidentiality and handle sensitive financial information with discretion.
• Associate degree in Accounting, Business Administration, or a related field preferred; relevant experience may be substituted for education.
• Bilingual candidate is a plus.

The firm offers a comprehensive benefits package and competitive salary. All submissions are kept strictly confidential. Siegfried Rivera is an equal opportunity employer.