Billing & Accounting Specialist (On-Site)

Siegfried Rivera; Coral Gables (FL); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Siegfried Rivera, P.A. is seeking a Billing Coordinator to support the Accounting Department with billing, collections, reporting, and administrative accounting functions.

This on-site role is based in our Coral Gables office and requires strong organizational skills and proficiency in Microsoft Office. The ideal candidate will manage multiple tasks in a fast-paced environment, assist with reports and bank deposits, and communicate effectively with attorneys, staff, and clients while maintaining

Qualifications

• Minimum of two years of experience in billing, accounting, bookkeeping, accounts receivable, or related administrative role preferred.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Experience with SharePoint or electronic document management systems is a plus.
• Ability to communicate professionally with attorneys, staff, clients, and vendors.
• Maintain confidentiality and handle sensitive financial information with discretion.
• Associate degree preferred; relevant experience may substitute education.
• Bilingual candidate is a plus.

Responsibilities

• Run and save Cafeteria Plan Disbursement Reports.
• Review billed and deleted Work-in-Progress (WIP) reports.
• Process incoming checks and ensure proper distribution.
• Review and assist with outstanding client trust account balances.
• Prepare and process daily bank deposits.
• Maintain daily cash receipt logs.
• Communicate with clients regarding cash receipts, including duplicate payments and overpayments.
• Create Bills for Collection Department Disbursements.
• Scan and upload accounting documents into SharePoint for electronic recordkeeping.
• Maintain billing and accounting records in Azure Cloud Storage and other systems.
• Assist with billing inquiries and support attorneys and staff with account matters.
• Maintain organized electronic and physical filing systems.
• Assist with special accounting-related duties and other tasks.
• Learn and take on additional responsibilities as experience develops.

Skills

Billing

Accounting

Accounts receivable

Office suite

SharePoint

Excel

Communication

Attention to detail

Education

Associate degree in Accounting

Tools

SharePoint

Azure Cloud Storage

Accounting software

Job description

Siegfried Rivera, P.A. is seeking a Billing Coordinator to support the Accounting Department with billing, collections, reporting, and administrative accounting functions. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment. Candidates should possess strong communication skills, proficiency in Microsoft Office, and the ability to maintain accurate financial records. This is an on-site position in our Coral Gables office.

Key Responsibilities:

• Run and save Cafeteria Plan Disbursement Reports.
• Review billed and deleted Work-in-Progress (WIP) reports.
• Process incoming checks and ensure proper distribution.
• Review and assist with outstanding client trust account balances.
• Prepare and process daily bank deposits.
• Maintain daily cash receipt logs.
• Process and communicate with clients regarding cash receipts, including duplicate payments, overpayments, and other related transactions.
• Create Bills for Collection Department Disbursements.
• Scan and upload accounting documents into SharePoint for electronic recordkeeping and document management
• Maintain billing and accounting records within Azure Cloud Storage and other designated systems.
• Assist with billing-related inquiries and provide support to attorneys and staff regarding account matters.
• Maintain organized electronic and physical filing systems.
• Assist with special projects and other accounting-related duties as assigned.
• Learn and assume additional responsibilities as knowledge and experience develop, including matter opening and other accounting and administrative functions.

Qualifications:

• Minimum of one (2) year of experience in billing, accounting, bookkeeping, accounts receivable, or a related administrative role preferred.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong computer skills with the ability to learn new software and accounting systems.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Experience with SharePoint, electronic document management systems, or accounting software is a plus.
• Ability to communicate professionally and effectively with attorneys, staff, clients, and vendors.
• Must be able to maintain confidentiality and handle sensitive financial information with discretion.
• Associate degree in Accounting, Business Administration, or a related field preferred; relevant experience may be substituted for education.
• Bilingual candidate is a plus.

The firm offers a comprehensive benefits package and competitive salary. Please submit resume and salary requirements to apply. All submissions are kept strictly confidential. Siegfried Rivera is an equal opportunity employer.