Accounting Associate II

Spectraforce Technologies; Northwood (OH); On-site; USD 52,000 - 64,000; Full time

Job summary

Spectraforce Technologies is seeking an Accounting Associate II in Northwood, OH, to join a fast-paced Accounts Payable team. The role emphasizes processing vendor invoices, three-way matching, and ensuring timely payments in a high-volume setting.

Ideal candidates possess 3–5 years AP experience, familiarity with NAV/UMS/SAP, and strong organizational skills to manage multiple priorities and communicate effectively with vendors.

Qualifications

• 3-5 years of experience in Accounts Payable or related accounting functions.
• Strong understanding of three-way matching processes and A/P best practices.
• Experience in a fast-paced, high-volume A/P environment.
• Familiarity with UMS and Microsoft Dynamics NAV (NAV) preferred.
• Prior experience with SAP and/or in the foodservice or distribution industry is a plus.

Responsibilities

• Process vendor invoices by printing, distributing, and tracking invoices received via email, fax, and mail.
• Retrieve and distribute incoming mail to the Accounts Payable team for timely processing.
• Perform three-way matching (PO, Receiving, Vendor Invoice) to ensure accuracy.
• Scan and index vendor invoices for electronic imaging and records management.
• Maintain accurate tracking of invoices received through multiple channels.
• Communicate with vendors to resolve discrepancies or request missing information.
• Escalate issues to supervisors and assist training new associates.
• Support process improvements and other duties as assigned.

Skills

Accounts Payable

Analytical thinking

Time management

Attention to detail

Systems proficiency

Adaptability

Team collaboration

Tools

UMS

Microsoft Dynamics NAV

SAP

Job description

Job Title: Accounting Associate II

Location: Northwood, OH, USA 43619

Duration: 5+ Months

Schedule: Monday - Friday 8:30 am to 5:30 am with 1 hour lunch break (Lunch: 1-hour unpaid break?)

Interviews: Will be done over Teams

Note:

Dress Code: Business casual (e.g., jeans with button-down shirt)

Job Summary:

We are seeking a detail-oriented and proactive Accounting Associate III to support our fast-paced Accounts Payable (A/P) function. This role is responsible for processing and managing vendor invoices, supporting a three-way matching process, and ensuring accurate and timely payment operations. The ideal candidate will bring strong A/P experience, familiarity with accounting systems, and the ability to work efficiently in a high-volume environment..

Key Responsibilities:

• Process vendor invoices by printing, distributing, and tracking invoices received via email, fax, and mail.
• Retrieve and distribute incoming mail to the Accounts Payable team for timely processing.
• Perform three-way matching (Purchase Order, Bill of Lading/Receiving Document, and Vendor Invoice) to ensure accuracy and compliance.
• Scan and index vendor invoices for electronic imaging and records management.
• Maintain accurate tracking of invoices received through multiple channels.
• Communicate effectively with vendors to resolve discrepancies or request missing/incomplete invoice information.
• Escalate issues beyond scope to appropriate stakeholders and keep the Supervisor informed of any concerns.
• Assist in training new associates on mail distribution processes and invoice handling procedures.
• Support continuous process improvements and perform additional duties as assigned.

Qualifications & Experience:

• 3-5 years of experience in Accounts Payable or related accounting functions.
• Strong understanding of three-way matching processes and A/P best practices.
• Experience in a fast-paced, high-volume A/P environment.
• Familiarity with accounting systems such as UMS and Microsoft Dynamics NAV (NAV) preferred.
• Prior experience with SAP and/or in the foodservice or distribution industry is a plus.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication skills and a collaborative team approach.
• Demonstrated ability to learn quickly and adapt to new systems and processes.

Core Competencies

• Accounts Payable expertise
• Analytical thinking and problem-solving
• Time management and prioritization
• Attention to detail
• Systems proficiency
• Adaptability and initiative