Accounting Associate, Facility Maintenance Payables

Pilotcompany; Knoxville (TN); On-site; USD 42,000 - 52,000; Full time

Job summary

Pilotcompany in Knoxville, TN is seeking an Accounts Payable Clerk to perform routine AP activities, including coding invoices, submitting for payment, and payment research.

The role emphasizes accuracy, timely processing, vendor communication, and collaboration with internal teams. Local candidates eligible to work in the United States without sponsorship.

Qualifications

• High school diploma or equivalent required.
• Associate degree in accounting or finance preferred.
• Accounts Payable experience preferred.
• General Ledger experience preferred.

Responsibilities

• Code and submit invoices for payment.
• Verify and code high volumes of vendor invoices.
• Route invoices for approval and processing with internal teams.
• Maintain bot reports and create payment uploads.
• Reconcile and resolve invoice discrepancies with vendors.
• Ensure transaction entry verification procedures are followed.
• Support guests and team members with service.
• Adhere to all policies, rules and procedures.
• Travel required less than 5%.
• Assist with other duties as assigned.

Skills

Organizational skills

Attention to detail

Analytical thinking

Teamwork

Communication skills

Deadline-driven

Education

High school diploma

Associate degree in accounting or finance

Tools

Microsoft Office

Job description

The purpose of this job is to perform routine AP accounting activities such as coding invoices, submitting invoices for payment, and payment research.

Verify and code high volumes of vendor invoices to be submitted for payment.

Electronically route invoices to internal team members for approval and processing.

Coordinate with internal team members to maintain bot reports and create payment uploads.

Work with vendors and internal team members to reconcile and resolve invoice discrepancies.

Ensure that transaction entry verification procedures are followed.

Model behaviors that support the company's common purpose; ensure guests and team members are supported at the highest level.

Ensure all activities are in compliance with rules, regulations, policies, and procedures.

Complete other duties as assigned.

The following additional duty may also be required:

• Respond to inquiries via e-mail and phone calls

We are seeking applicants with a local presence in Knoxville, TN or the surrounding communities.

This position does not support immigration sponsorship. To be considered you must have the legal right to work in United States without additional sponsorship

Qualifications

• High school diploma or equivalent certification required
• Associate degree in accounting or finance preferred
• Accounts Payable experience preferred
• General Ledger experience preferred

Specialized Knowledge

• Intermediate Microsoft Office skills required

Competencies

• Strong organizational skills with attention to detail
• Excellent analytical and critical thinking skills
• Strong teamwork and problem-solving skills
• Strong written and verbal communication skills
• Ability to meet deadlines, work extended hours when necessary, and perform work with a high sense of urgency

Travel required less than 5%

Physical Requirements & Working Conditions

General office work requiring sitting or standing for long periods of time