Accounting Assistant

FinanceInfos; Knoxville (TN); On-site; USD 38,000 - 52,000; Full time

Job summary

Mountain Commerce Bank is seeking an Accounting Assistant to support the company’s accounting functions with accuracy and professionalism. The role includes processing vendor payments, reconciling the ledger, coding costs to cost centers, and ensuring proper approvals.

Ideal candidates hold a high school diploma, with 2–4 years in accounts payable or related accounting tasks, and proficient MS Office skills. The position is full-time and on-site in Knoxville, TN.

Qualifications

• High School Diploma or equivalent required.
• 2-4 years of Accounts Payable or related accounting experience preferred.
• Strong data entry and documentation skills.

Responsibilities

• Process vendor payments and inquiries.
• Balance GL against reports and reconcile invoices.
• Code costs to correct cost centers and ensure approvals.
• Maintain accurate vendor records and documentation.
• Enter and post invoices in AP system and schedule payments.
• Review expense reports and allocate accurately to branches.

Skills

Fluent English

Communication

Reading/Writing

MS Windows

MS Word

MS Excel

Email

Accounting knowledge

Organization

Analytical

Education

High School Diploma or equivalent

Associate’s degree in business

Tools

MS Windows

MS Word

MS Excel

Email

Job description

Job Highlights

• Title: Accounting Assistant
• Type: Full Time
• Experience: Not Indicated
• Function: Financial Management
• Location: Knoxville, TN, United States
• Company: Mountain Commerce Bank

Company Profile

Mountain Commerce Bank offers personal and business banking, loans, mortgages, and investment services with a focus on personalized, local financial solutions.

Job Profile

The bank is hiring an Accounting Assistant who will be responsible for assisting with the company’s accounting process and functions professionally and knowledgeably.

Ensure company policies and procedures are being adhered to as they pertain to accounting functions, including accounts payable.

Education Level

• High School Diploma or equivalent

Work Experience

• Possess work-related experience (a plus)

Duties/Responsibilities

Process Payments

• Assist with all vendor responsibilities and payment of negotiated contracts, as well as inquiries.
• Balance the internal General Ledger against the Daily Settlement Report. Balance the Interface Report against the actual invoices for accuracy.
• Code costs, expenses, credit card distribution forms, etc., are accurately assigned to each cost center.
• Ensure that appropriate approval authority is obtained for necessary issues, and follow up when necessary.
• Maintain accurate records and file documents in vendor folders for reference and retention.
• Make GL entries to offset check disbursement activity and for Sweep interest.
• Monitor due dates and timeliness of payments.
• Open and sort mail daily. Route as necessary.
• Process check requests, expense reports, garnishments, tax payments, etc., ensuring that all appropriate approvals have been received, and that checks are properly signed and mailed with corresponding documentation.
• Research payment history and allocations. Update vendor database and files.
• Review employee expense reports and credit card distribution forms for approval, corresponding documents, and code to correct the branch and cost center.
• Review invoices for accuracy and ensure all credits and debits are properly documented; enter invoices into the Accounts Payable system and schedule for payment. Code each invoice to correct the branch and cost center.

Accounting Administration

• Assist in audits of the Bank’s records by Federal and State Examiners, CPA firms, and the Bank’s internal auditors.
• Assist with FDICIA control reporting duties.
• Assist with maintenance and control of the Bank’s general ledger and other financial and accounting records.
• Assist with monthly reports which detail the Bank’s statement of condition and net income position for the month and year-to-date in comparison to the budget.
• Develop accurate and responsive analysis and reporting of financial and accounting information.
• Prepare or assist with general ledger and correspondent reconciliations.

Projects/Reports

• Analyze GL’s, vendor activity, branch expenses, etc. Compare related vendors to reduce duplication and cost.
• Assist with the preparation of tax information and other required reporting (e.g., 1099)
• Communicate activities to management and the Controller, CFO, or CAO as appropriate.
• Manage and complete all projects and preparation of reports as assigned

Compliance

• Address and report suspected violations of policy, procedure, Bank Secrecy Act, Anti-Money Laundering Act, and other laws and guidelines, as outlined in the Code of Conduct. Reported information will be kept confidential.
• Communicate openly with supervisors and other management about policies, procedures, work conduct, and job functions. Ask questions to clarify any uncertainty in issues.
• Diligently protect confidential information, and assist the Bank in ensuring that all confidential and sensitive information is handled appropriately.
• Maintain an active awareness and understanding of policies, procedures, designated authorities, regulations, and laws, including but not limited to the Bank Secrecy Act, Anti-Money Laundering Act, etc. Follow these at all times.
• Participate in training sessions and policy updates as necessary. Assist with the coordination of scheduling as appropriate.

Others

• Ability to work scheduled and other needed hours at the designated location(s)
• All Team Members should provide consistently positive, effective, helpful service to all customers, both internal and external.
• Assist other managers or Team Members as needed
• Management or Bank policy may revise, delete, or add responsibility as necessary

Skills/Knowledge/Abilities

• Ability to communicate fluently in English, in person, in writing, and on the computer
• Ability to hear, speak, and understand verbal communication
• Ability to read, write, count, and perform basic math functions
• Computer proficiency in MS Windows, Word, Excel, and e-mail
• General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices
• Good organizational and prioritization skills with strong attention to detail
• Strong analytical, written, and verbal communication skills

Preferred Qualifications

• Associate’s degree in a business-related field
• 2-4 years of previous Accounts Payable experience
• 2-3 years of previous accounting experience.
• Knowledge of vendor maintenance, including setting up new vendor information, obtaining W-9, and communicating with vendors
• Knowledge of banking regulations

Working Conditions

• Ability to assess and concentrate on mental and physical job tasks to see them to completion
• Ability to lift up to 15 pounds, grasp, reach, and pull
• Ability to move head, shoulders, neck, and arms freely (e.g., operation of office equipment)
• Ability to operate office equipment, telephones, and computers
• Ability to think, remember, learn new information, and apply cognitive data to job functions
• Ability to use manual dexterity and fine manipulation for operating a keyboard, using equipment, filing, etc.

Employer’s Statement

Mountain Commerce Bank is an Equal Opportunity Employer.