Accounting Associate, Facility Maintenance Payables

Pilot Company; Knoxville (TN); On-site; USD 42,000 - 62,000; Full time

Job summary

Pilot Company in Knoxville, TN is seeking an Accounting Associate to support Facility Maintenance Payables. This full-time position codes invoices, routes them for approval, and handles payment uploads while collaborating with internal teams and vendors to resolve discrepancies.

The role emphasizes accurate AP processing, adherence to procedures, and timely response to inquiries. Local candidates preferred; no immigration sponsorship.

Qualifications

• High school diploma or equivalent certification required.
• Associate degree in accounting or finance preferred.
• Accounts Payable experience preferred.
• General Ledger experience preferred.

Responsibilities

• Verify and code high volumes of vendor invoices to be submitted for payment.
• Electronically route invoices to internal team members for approval and processing.
• Coordinate with internal team members to maintain bot reports and create payment uploads.
• Work with vendors and internal team members to reconcile and resolve invoice discrepancies.
• Ensure that transaction entry verification procedures are followed.
• Model behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest level.
• Ensure all activities are in compliance with rules, regulations, policies, and procedures.
• Complete other duties as assigned.
• Respond to inquiries via e-mail and phone calls.

Skills

Strong organizational skills

Analytical thinking

Teamwork

Written and verbal communication

Deadline-driven

Education

High school diploma or equivalent

Associate degree in accounting or finance

Job description

Accounting Associate, Facility Maintenance Payables

• Full-time


• Position Category: Accounting (FIN-ACCOUNTING)

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 43 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state, or local law.

Military encouraged to apply.

The purpose of this job is to perform routine AP accounting activities such as coding invoices, submitting invoices for payment, and payment research.

• Verify and code high volumes of vendor invoices to be submitted for payment.


• Electronically route invoices to internal team members for approval and processing.


• Coordinate with internal team members to maintain bot reports and create payment uploads.


• Work with vendors and internal team members to reconcile and resolve invoice discrepancies.


• Ensure that transaction entry verification procedures are followed.


• Model behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest level.


• Ensure all activities are in compliance with rules, regulations, policies, and procedures.


• Complete other duties as assigned.

The following additional duty may also be required:

• Respond to inquiries via e-mail and phone calls

We are seeking applicants with a local presence in Knoxville, TN or the surrounding communities.

This position does not support immigration sponsorship. To be considered you must have the legal right to work in United States without additional sponsorship

Qualifications

• High school diploma or equivalent certification required


• Associate degree in accounting or finance preferred


• Accounts Payable experience preferred


• General Ledger experience preferred

Specialized Knowledge

• Strong organizational skills with attention to detail


• Excellent analytical and critical thinking skills


• Strong teamwork and problem-solving skills


• Strong written and verbal communication skills


• Ability to meet deadlines, work extended hours when necessary, and perform work with a high sense of urgency

Travel

Travel required less than 5%

Physical Requirements & Working Conditions

• General office work requiring sitting or standing for long periods of time

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