Accounting Associate, Education (Part-Time)

Abundance Network; United States; Sur place; USD 30 000 - 54 000; Plein temps

Résumé du poste

Stanford University’s Department of Psychiatry and Behavioral Sciences is seeking a 50% FTE Accounting Associate to support education and training programs. You will assist with accounts payable/receivable, invoicing, and financial reporting, collaborating with Education Program Administration and research staff to improve processes and ensure cost policy compliance.

You will help with iJournal submissions, labor allocations, and analysis while maintaining strict adherence to university

Qualifications

• Basic knowledge of accounting procedures.
• Ability to operate computerized office applications and accounting systems.
• Ability to clearly and effectively communicate information to internal audiences and client groups.

Responsabilités

• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
• Monitor transactions in accounting systems for clearing and outstanding items.
• Generate standardized financial reports and support billing and invoicing processes.
• Respond to transactional inquiries from internal client groups and assist with inquiries.
• Maintain accounting/finance files and ensure compliance with university policies and regulations.

Connaissances

Basic accounting

Accounting systems

Clear communication

Formation

High school diploma or equivalent

Outils

Accounting software

Description du poste

The Department of Psychiatry and Behavioral Sciences is seeking a 50% FTE Accounting Associate to provide accounting and finance-related support under our education and training programs in compliance with the terms and conditions of contracting agencies, the department, and the institution. We are looking for talented people who are interested in the details, who work well in collaboration with a range of individuals across the institution, who look critically at information, and who are interested in making a difference in their work environment. The position will work closely with the Education Program Administration team as well as faculty and research staff to improve business processes and maintain compliance with university cost compliance guidelines. The accounting associate will facilitate monthly iJournal submissions and invoice tracking for contracts and revenue generating education programs. They will generate and manage financial reports on service agreements, manage labor allocation schedules and adjustments, and perform analysis, in addition to becoming a content expert on Stanford’s cost policies.

Ensure integrity, compliance and effectively controlled financial accounting information by performing activities involving recording, documenting, reporting, and analyzing transactions. Accounting functions consist of: accounts payable, accounts receivable, disbursements, tax, general ledger, payroll, capital assets accounting, accrual accounting, depreciation, and/or management reporting. In contrast, the Finance job series focuses on the forecasting and analysis of prospective revenues and expenditures.

Core Duties

• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
• Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
• Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.
• Resolve transactional inquiries, upscale broader issues.
• Respond to transactional inquiries from client groups.
• May be responsible for p-card administration, processing, travel cards and expendable reimbursements.
• May establish accounts in financial systems; prepare invoices.
• Participate in new initiatives, as needed such as user testing.
• Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements.

Minimum Education and Experience

High School diploma or equivalent and two years’ work experience.

Knowledge, Skills and Abilities

• Knowledge of basic accounting procedures.
• Ability to operate computerized office applications and accounting systems.
• Ability to clearly and effectively communicate information to internal audiences and client groups.