Accounting/Finance Associate

Inside Higher Ed

Palo Alto (CA)

Hybrid

USD 50,000 - 65,000

Full time

14 days+

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Benefits offered by this job

Career development programs

Competitive pay

Benefits promoting healthy lives

Job summary

A prominent educational organization located in Palo Alto is seeking an Accounting/Finance Associate to provide crucial finance support within their academic environment. This entry-level role involves handling financial transactions, maintaining compliance, and assisting the Department Finance Manager. Ideal candidates should have a degree in a relevant field and experience in accounting procedures. The company offers a hybrid working arrangement and a stable professional setting.

Qualifications

Bachelor’s degree or High School diploma with two years' work experience.
Experience in an academic setting is preferred.
Knowledge of basic accounting procedures.

Responsibilities

Responsible for P-card and T-card administration.
Review and process accounting transactions.
Respond to transactional inquiries from client groups.

Skills

Accounting/Finance experience

Communication skills

Computerized office applications

Education

Bachelor’s degree in related field

High School diploma or equivalent

Job description

Overview

Join to apply for the Accounting/Finance Associate role at Inside Higher Ed.

The Department of Anesthesiology, Perioperative and Pain Medicine, at Stanford University’s School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education.

The Department of Anesthesiology, Pain and Perioperative Medicine is seeking an Accounting/Finance Associate to provide finance-related support to accounting and finance functions. The position is responsible for financial for financial operations and reimbursement processes, financial transactions related to research administration, and is a key resource for faculty and staff regarding related policy and procedures. Incumbent will work with minimum supervision, research discrepancies, and implement solutions.

At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award- winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

School of Medicine, and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, and postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department.

For more information on our department, please see our website: https://med.stanford.edu/anesthesia.html

Duties Include

Responsible for P-card and T-card administration as well as expense reimbursements.
Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance.
Process labor distribution adjustments
Monitor transactions in accounting systems for clearing and outstanding items.
Resolve transactional inquiries, escalate broader issues.
Respond to transactional inquiries from client groups.
May establish accounts in financial systems; prepare invoices.
Participate in new initiatives, as needed such as user testing.
Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements.
Provide administrative support to the Department Finance Manager
Other duties may also be assigned

Qualifications

Bachelor’s degree in related field
Accounting/Finance experience in an academic setting
High School diploma or equivalent and two years' work experience.
Knowledge of basic accounting procedures.
Ability to operate computerized office applications and accounting systems.
Ability to clearly and effectively communicate information to internal audiences and client groups

Physical Requirements

Constantly perform desk-based computer tasks.
Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
Occasionally write by hand, twist, bend, stoop and squat.
Rarely stand, walk, reach or work above shoulders and use a telephone.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions

May work extended hours during peak business cycles.

Work Standards

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Additional Information