Accounting Associate, Education (Part-Time)

Stanford University; United States; Remote; USD 72,269,000 - 134,903,000; Part time

Benefits offered by this job

18+ PTO days per year

Health benefits start when you start

Flexible work options

Tuition and training assistance: $6,0

Job summary

Stanford University is seeking a part-time Accounting Associate to support education and training programs within the Department of Psychiatry and Behavioral Sciences. This 50% FTE role focuses on accounting tasks, contract management, and monthly reporting while ensuring compliance with university policies.

The ideal candidate will work with Education Program Administration and faculty to optimize processes, gain familiarity with cost policies, and contribute to financial controls in a remote,

Qualifications

• High School diploma or equivalent with two years’ work experience.
• Knowledge of basic accounting procedures.
• Ability to operate computerized office applications and accounting systems.
• Clear communication with internal audiences and client groups.

Responsibilities

• Review, process, gather, and compile accounting transactions for completeness, accuracy and compliance.
• Review transactions, support documents, journal postings for accuracy and compliance; monitor clearing items.
• Compile, maintain, and review data and daily reports; generate standardized financial reports.
• Resolve inquiries and escalate issues as needed.
• Respond to inquiries from client groups.
• May manage p-card, travel cards and reimbursements; may establish accounts in financial systems and prepare invoices.
• Participate in new initiatives, such as user testing.
• Maintain files and procedures; ensure compliance with policies and regulations.

Skills

Accounting basics

Accounting software

Communication

Education

High School diploma

Tools

Accounting systems

Job description

Accounting Associate, Education (Part-Time)

United States (Remote)

Job Description

Are you interested in being part of a dynamic financial team? Do you like to learn new things and be part of a group looking for solutions? The Department of Psychiatry and Behavioral Sciences is seeking a 50% FTE Accounting Associate to provide accounting and finance-related support under our education and training programs in compliance with the terms and conditions of contracting agencies, the department, and the institution. We are looking for talented people who are interested in the details, who work well in collaboration with a range of individuals across the institution, who look critically at information, and who are interested in making a difference in their work environment. The position will work closely with the Education Program Administration team as well as faculty and research staff to improve business processes and maintain compliance with university cost compliance guidelines. The accounting associate will facilitate monthly iJournal submissions and invoice tracking for contracts and revenue generating education programs. They will generate and manage financial reports on service agreements, manage labor allocation schedules and adjustments, and perform analysis, in addition to becoming a content expert on Stanford’s cost policies.

Responsibilities

Core Duties:

Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.

Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.

Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.

Resolve transactional inquiries, escalate broader issues.

Respond to transactional inquiries from client groups.

May be responsible for p-card administration, processing, travel cards and expendable reimbursements.

May establish accounts in financial systems; prepare invoices.

Participate in new initiatives, as needed such as user testing.

Maintain accounting/finance departmental files and desktop procedures and processes documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements.

High School diploma or equivalent and two years’ work experience.

Knowledge, Skills and Abilities:

Knowledge of basic accounting procedures.

Ability to operate computerized office applications and accounting systems.

Ability to clearly and effectively communicate information to internal audiences and client groups.

• Pay Range $52,460-$97,926
• Pay Frequency Hourly
• Fixed Term N
• Stanford Schools and Units School of Medicine
• Full time or Part time Part Time
• Regular or Temporary Regular
• Job Category Finance
• Posting Date 10/05/2026, 08:32 PM
• Grade E
• Job Identification 201292

Benefits that support you, and your future

18+ PTO days per year

Health benefits start when you start

Flexible work options

$6000+ annual tuition and training assistance

403(b) plan

Mental health and wellness programs

Free and discounted commuter transportation

Applies to regular full-time positions.

Notice to Applicants

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relations hips.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more