Accounting Associate

Flying Food Group; Newark (NJ); On-site; USD 42,000 - 66,000; Full time

Job summary

Flying Food Group is seeking a detail-oriented accounts payable professional to join its finance team in Newark, NJ. The role focuses on timely processing of vendor invoices, strong vendor communication, and accurate bookkeeping to support operations.

You will handle reconciliations, payroll maintenance, and assist with billing and collections under the Controller’s guidance, ensuring strict adherence to internal controls and policies.

Qualifications

• Flexible schedule to work evenings, weekends, and holidays as required.
• Must be fluent in English (reading, writing, and speaking).
• Strong customer service orientation with effective written and verbal communication skills.
• Strong attention to detail with the ability to identify and resolve discrepancies.
• Excellent organizational and multitasking skills to thrive in a fast-paced environment.

Responsibilities

• Manage accounts payable and communicate with vendors to resolve issues.
• Ensure accurate, timely recording and processing of vendor invoices.
• Perform monthly reconciliations of accounts and monitor timely payments.
• Retrieve and sort incoming invoices per internal controls and procedures.
• Maintain electronic filing of invoices, payments, and records in compliance with policies.
• Handle billing and collections duties as directed by the Controller.
• Maintain payroll records; process adjustments as needed.
• Provide accounting and audit support to the Controller.
• Investigate and resolve issues related to invoices and purchase orders.
• Assist with inventory evaluation and third-party Lineage checks.

Skills

Accounts Payable

Vendor Communication

Invoice Processing

Reconciliations

Payroll Administration

Customer Service

Attention to Detail

Organization

Multitasking

Job description

Responsibilities

• Responsible for accounts payables and vendor communication.
• Ensures accurate, timely recording and processing of vendor invoices.
• Performs monthly reconciliations of accounts and takes action to ensure prompt payment of all outstanding invoices.
• Retrieve and sort incoming invoices ensuring per internal control policies and procedures.
• Maintain electronic filing system of invoices, payments, and other records in compliance with internal policies.
• Billing and collections duties as requested by the Controller.
• Payroll maintenance; collection of adjustments as needed.
• Provide accounting and audit support to the Controller.
• Investigate and resolve issues relating to the processing of invoices and purchase orders.
• Inventory evaluation and reconciliation - third party location Lineage check and balances.

Other duties as required to support operations and finance department.

Qualifications

• Flexible schedule: ability to work evenings, weekends, and holidays as required.
• Must be fluent in English (reading, writing, and speaking).
• Strong customer service orientation with effective written and verbal communication skills.
• Strong attention to detail with the ability to identify and resolve discrepancies.
• Excellent organizational and multitasking skills to thrive in a fast-paced environment.