Accounting Assistant/Receptionist

NEW BERLIN GRADING, INC.; New Berlin (WI); On-site; USD 60,000 - 80,000; Full time

Job summary

NEW BERLIN GRADING, INC. is seeking an Accounting Assistant/Receptionist to join their family-owned business. The role involves managing accounting tasks and reception duties in a casual yet high-standard environment. Ideal candidates will have a background in construction accounting and a passion for the industry. Competitive pay and benefits are offered, including health insurance and 401K.

Benefits

Health insurance

Dental insurance

Vision insurance

401K

Paid time off

Qualifications

• Thorough understanding of construction industry and project accounting.
• Prior experience with AIA billing required.
• Current proficiency in Excel, Word, Outlook, and Adobe PDF.

Responsibilities

• Answer phone calls and greet guests.
• Process accounts payable and reconcile invoices.
• Assist project managers with customer billings.

Skills

Problem Solving

Initiative

Customer Service

Education

Associate degree in accounting

Tools

Sage Contractor

Excel

Word

Outlook

Adobe PDF

Job description

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Experienced Accounting Professional with Extensive Expertise in Construction and Privately Held Businesses

Our company is currently seeking an Accounting Assistant/Receptionist. The accounting work is approximately 70% while reception/general office duties comprise the other 30%.

New Berlin Grading, Inc. is a family-owned business with a rich history since 1960! We are looking for someone who loves the construction industry and knows that that’s where they want to be.If you are a happy, energetic person, please consider working with us.You must be self-driven and maintain a high degree of accountability. As with most construction offices, we enjoy a casual environment; however, we maintain high standards and expectations for quality, accurate work and impeccable customer service.

Responsibilities:

- Answer incoming phone calls, greet guests, and process incoming and outgoing mail.

- Keep central office, kitchen, clothing inventory, and supply cabinet organized and restock when necessary.

- Process accounts payable. Review material invoices to reconcile quantities and amounts with purchase orders, packing slips, and field tickets. Process subcontractor billings.Confirm accuracy of sales tax rates, calculations, and amounts on invoices.

- Prepare, process, and distribute A/P check runs.

- Process credit requests.

- Work closely with project managers on customer billings to ensure accuracy and timely submission.

- Assist in the administrative setup and close-out of jobs.

- Setting up file folders, filing, and archiving old documents in preparation of off-site storage.

- Working with ownership, act as the point person/key coordinator for all annual Company events.

- Assist with additional tasks as requested with a willingness and eagerness to help out.

- At times, have the ability to work overtime or on weekends when required.

Qualifications:

Have a thorough understanding of the construction industry, project accounting, lien waivers, job codes, cost codes, and general ledger accounts.Prior experience with AIA billing required.An associate degree in accounting is preferred. Equivalent work experience to our satisfaction will be considered.

Prior experience with billing, accounts payable, unions, and project accounting is required.Working knowledge of Construction industry software, preferably Sage Contractor desired.

Current, up-to-date proficiency in Excel, Word, Outlook, and Adobe PDF is mandatory.

Must display initiative to solve problems and be forward-thinking in order to prevent errors or problems before they occur.

Be self-motivated in managing open tasks while maintaining timely communication with the supervisor on any status updates or issues.

Physical requirements of this role are those of a typical office job. Frequent typing, reaching, filing, and other administrative tasks should be expected. There is extensive computer monitor use in this role that will require close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee would likely mostly be seated at an office desk in a stationary position while moving frequently to access their coworkers and office equipment. There may be occasional requests to move up to 25 pounds.

Pay and Benefits:

Our employees are paid competitively and commensurate with experience. We also offer health, dental, vision, and 401K, along with paid time off benefits. We are an equal opportunity employer.

Other:

We are not accepting any unsolicited resumes from recruiters.Position is on-site, 8 hours per day, Monday through Friday.Candidates must be able to pass a background check and drug test.Both a resume and cover letter are required for consideration.

Please visit us at www.newberlingrading.com

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Construction

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