Accounting Assistant - Payables

APIC Solutions; Albuquerque (NM); On-site; USD 36,000 - 48,000; Full time

Job summary

APIC Solutions is seeking a detail-oriented Accounting Assistant – Payables to support our accounting department in Albuquerque. In this role you will process vendor invoices and credit card activity, issue outgoing disbursements, and keep vendor records accurate and audit-ready so our vendors are paid correctly and on time.

You will work closely with the AP/AR Manager, Project Coordinators, and Division Managers, providing timely financial information to project teams and ensuring deadlines are

Qualifications

• High school diploma or GED required.
• Associates degree preferred.
• Experience with accounting or ERP software is a plus.

Responsibilities

• Process vendor invoices and credit card activity.
• Enter AP invoices into the accounting system with accuracy.
• Issue outgoing disbursements via check or ACH.
• Maintain digital audit trails and vendor records, including W-9s.

Skills

Detail oriented

Strong organizational skills

Verbal and written communication

On-site work readiness

Multitasking

Education

High school diploma or GED

Associate degree

Tools

Microsoft Office

ERP software

Accounting software

Job description

POSITION OVERVIEW

APIC Solutions is seeking a detail-oriented and well-organized Accounting Assistant – Payables to support our Accounting Department in Albuquerque. In this role, you will assist in executing accounts payable—processing vendor invoices and credit card activity, issuing outgoing disbursements, and keeping vendor records accurate and audit-ready—so that our vendors are paid correctly and on time and our project teams have the financial information they need. You will work closely with the AP/AR Manager, Project Coordinators, and Division Managers, making this an excellent opportunity for an accounting professional who takes pride in accuracy, thrives on deadlines, and wants to build a career in construction accounting.

Brief Description

APIC Solutions is seeking a detail-oriented and well-organized Accounting Assistant – Payables to support our Accounting Department in Albuquerque. In this role, you will assist in executing accounts payable—processing vendor invoices and credit card activity, issuing outgoing disbursements, and keeping vendor records accurate and audit-ready—so that our vendors are paid correctly and on time and our project teams have the financial information they need. You will work closely with the AP/AR Manager, Project Coordinators, and Division Managers, making this an excellent opportunity for an accounting professional who takes pride in accuracy, thrives on deadlines, and wants to build a career in construction accounting.

POSITION OVERVIEW

APIC Solutions is seeking a detail-oriented and well-organized Accounting Assistant – Payables to support our Accounting Department in Albuquerque. In this role, you will assist in executing accounts payable—processing vendor invoices and credit card activity, issuing outgoing disbursements, and keeping vendor records accurate and audit-ready—so that our vendors are paid correctly and on time and our project teams have the financial information they need. You will work closely with the AP/AR Manager, Project Coordinators, and Division Managers, making this an excellent opportunity for an accounting professional who takes pride in accuracy, thrives on deadlines, and wants to build a career in construction accounting.

Key Core Responsibilities

Invoice Processing & Disbursements

• Monitor the AP inbox and process accounts payable invoices in a timely manner
• Enter corporate AP invoices into the accounting system with accuracy and attention to detail
• Execute outgoing disbursements via check or ACH

Vendor Statements & Compliance

• Check vendor statements and research variances through resolution
• Maintain digital audit trails for AP transactions
• Collect W-9s and other tax documents from vendors

Credit Card Processing & Reconciliation

• Review and process credit card charges and receipts
• Follow up with Project Coordinators and Division Managers for outstanding credit card receipts
• Work with the AP/AR Manager on the reconciliation of credit card accounts

Team Support

• Provide support for teammates across the Accounting Department
• Perform other administrative duties as assigned

What Success Looks Like

• Invoices and credit card charges are entered accurately and processed on time, with the AP inbox kept current
• Check and ACH disbursements go out correctly and on schedule
• Vendor statement variances are researched and resolved promptly, and vendor tax documents and audit trails are complete
• Credit card receipts are collected from project teams and accounts are ready for reconciliation with minimal follow-up
• The AP/AR Manager and project teams rely on you as an organized, dependable, and professional point of contact

Requirements

REQUIRED QUALIFICATIONS & EXPERIENCE

• High school diploma or GED
• Understanding of basic accounting functions
• Proficiency with Microsoft Office
• Strong organizational and communication skills, both verbal and written
• Detail oriented, with the ability to check work for mistakes, multi-task, and handle tight, time-sensitive deadlines
• Reliable transportation
• Professional appearance appropriate for the position
• Ability to work on-site in an office environment, sitting for prolonged periods at a workstation and occasionally lifting or moving standard office materials

Preferred Qualifications

• Associate degree
• Experience in the construction industry (2+ years)
• Experience with accounting or ERP software
• Bilingual skills
• Mathematical aptitude and the ability to learn new technologies quickly
• Good judgment, tact, and diplomacy, with strong interpersonal and time management skills
• Self-motivated, career-oriented team player with a desire to contribute to the growth of the company

Summary

WHY JOIN APIC SOLUTIONS?

• Join a collaborative, growing construction services organization with multiple facility locations
• Work with a supportive team committed to your professional development and success
• Play a direct role in the financial health and operations of the company
• Competitive compensation with opportunity to earn performance-based KPI bonuses
• Access to comprehensive APIC Solutions benefit package

EQUAL OPPORTUNITY COMMITMENT

APIC Solutions Inc. is an Equal Opportunity employer. APIC Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.