Project Cost Coordinator

Apic Solutions, Inc.; Albuquerque (NM); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Growth opportunities

ERP experience

Construction accounting focus

Collaborative team

Continuous improvement

Job summary

APIC Solutions, Inc. is seeking a Project Cost Coordinator to join the Operations team in Albuquerque, NM. You will manage vendor invoices, purchase orders, and credit card transactions within our ERP and project cost platforms, ensuring accuracy and proper coding.

You will support construction accounting processes, collaborate with project teams, and help maintain cost tracking and reporting across jobs. Strong Excel skills and ERP navigation are essential to succeed in this role.

Qualifications

• High school diploma or equivalent.
• 1–3 years in accounts payable, accounting, purchasing, admin, or data-entry.
• Strong attention to detail and accuracy.
• Able to process high volumes of transactions with quality.
• Excellent organizational and time-management skills.
• Proficient with Microsoft Excel and Office.
• Able to learn ERP systems quickly.
• Strong written and verbal communication skills.
• Able to work independently and with cross-functional teams.

Responsibilities

• Process a high volume of vendor invoices with accuracy and efficiency.
• Match invoices to purchase orders, receipts, packing slips, and supporting documentation.
• Code invoices to the correct company, job, phase code, department, and expense account.
• Route invoices through established approval workflows.
• Research and resolve invoice discrepancies with internal teams and vendors.
• Monitor workflow status and follow up on outstanding approvals.
• Create and maintain accurate purchase orders in the ERP system.
• Coordinate with project teams and vendors to resolve discrepancies.
• Maintain accurate open PO records to support project cost tracking.
• Process and code credit card transactions in the credit card management platform.
• Review transactions for required receipts, documentation, and business purpose.
• Assign transactions to jobs, cost codes, departments, and general ledger accounts.
• Follow up with cardholders regarding missing receipts.
• Monitor transaction workflows to ensure timely approvals.
• Assign project costs to the appropriate job and cost code.
• Understand electrical and low voltage construction cost structures.
• Review transactions for correct job/cost coding before posting.
• Coordinate with project teams to ensure accurate project financial reporting.

Skills

Attention to detail

High-volume processing

Organizational skills

ERP navigation

Microsoft Excel

Communication skills

Independent work

Education

High school diploma or equivalent

Tools

Spectrum ERP

Microsoft Excel

Job description

Brief Description

Are you organized, detail-oriented, and thrive managing high-volume financial transactions? APIC Solutions, a growing electrical and low voltage construction contractor, is seeking a Project Cost Coordinator to join our Operations team. In this critical role, you'll ensure that vendor invoices, purchase orders, and credit card transactions are accurately entered, properly coded, and efficiently processed through our ERP system and project cost platforms.

This is an ideal opportunity to develop expertise in construction accounting while working with a collaborative team dedicated to operational excellence.

What You'll Do

Accounts Payable Invoice Processing

• Process a high volume of vendor invoices with accuracy and efficiency
• Review invoices for completeness, appropriate documentation, and required approvals
• Match invoices to purchase orders, receipts, packing slips, and supporting documentation
• Identify and flag duplicate invoices, discrepancies, pricing errors, and missing documentation
• Code invoices to the correct company, job, phase code, department, and expense account
• Route invoices through established approval workflows
• Research and resolve invoice discrepancies with internal teams and vendors
• Monitor workflow status and follow up on outstanding approvals

Purchase Order Processing

• Create and maintain accurate purchase orders in the ERP system
• Ensure POs contain correct vendor information, job codes, descriptions, quantities, and pricing
• Review purchase requests for completeness and proper authorization before processing
• Process PO revisions, cancellations, and changes according to established procedures
• Coordinate with project teams and vendors to resolve discrepancies
• Maintain accurate open PO records to support project cost tracking

Credit Card Transaction Management

• Process and code company credit card transactions in the credit card management platform
• Review transactions for required receipts, documentation, and business purpose
• Accurately assign transactions to jobs, cost codes, departments, and general ledger accounts
• Match transactions to receipts and supporting documentation
• Follow up with cardholders regarding missing receipts or incomplete information
• Monitor transaction workflows to ensure timely approvals

Construction Job Costing

• Assign project costs to the appropriate job and cost code
• Develop understanding of electrical and low voltage construction cost structures
• Review transactions for correct job/cost coding before posting
• Coordinate with project teams to ensure accurate project financial reporting
• Understand how AP, purchasing, and credit card transactions impact job cost reports and project profitability

ERP & System Management

• Enter and maintain transactions in the ERP system with high accuracy
• Follow established data-entry, approval, and internal-control procedures
• Monitor workflow queues to ensure timely transaction processing
• Maintain organized electronic records and documentation
• Identify and elevate data-entry errors and process issues
• Participate in process improvement initiatives

Requirements

Required Qualifications

• High school diploma or equivalent
• 1-3 years of experience in accounts payable, accounting, purchasing, administrative, or data-entry roles
• Strong attention to detail and accuracy
• Ability to process high volumes of transactions while maintaining consistent quality
• Excellent organizational and time-management skills
• Proficiency with Microsoft Excel and Microsoft Office applications
• Ability to quickly learn and navigate ERP systems
• Strong written and verbal communication skills
• Ability to work independently and collaborate effectively with cross-functional teams

Preferred Qualifications

• Experience in electrical, low voltage, mechanical, general construction, or related construction industries
• Familiarity with construction ERP systems, particularly Spectrum or similar platforms
• Knowledge of construction job costing and cost codes
• Previous purchase order processing experience
• Experience matching invoices to POs and supporting documentation
• Experience with company credit card transaction processing or reconciliation
• Understanding of construction subcontractors, material vendors, and project purchasing processes

Key Competencies

• Accuracy & Attention to Detail - Consistently enters financial and project information correctly
• High-Volume Processing - Efficiently handles significant transaction volumes without sacrificing quality
• Organization - Maintains organized workflows, manages priorities, and keeps detailed records
• Problem Solving - Identifies discrepancies and takes appropriate action to resolve them
• ERP Proficiency - Comfortable working within ERP systems and learning new processes
• Construction Knowledge - Understands job costing and how transactions affect project financials
• Communication - Effectively works with vendors, project personnel, and accounting staff
• Accountability - Takes ownership of assigned work and follows transactions through to completion
• Teamwork - Collaborates effectively with Operations, Project Coordinators, Project Managers, and other departments

Why Join APIC Solutions?

• Work with a growing, collaborative team in the construction industry
• Develop specialized expertise in construction accounting and job costing
• Gain hands-on experience with professional ERP systems
• Be part of an organization that values accuracy, efficiency, and continuous improvement
• Opportunities to grow your skills and advance in the operations field

Equal Employment Opportunity Statement

APIC Solutions is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace. APIC Solutions provides equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, veteran status, or any other characteristic protected by federal, state, or local law.

All hiring decisions at APIC Solutions are based solely on job-related qualifications, merit, and fitness for the position. We do not make employment decisions- Including hiring, promotion, compensation, or termination- based on any protected class status or characteristic.

If you have any questions about our equal employment opportunity practices or need accommodations during the application or interview process, please contact our Human Resources department.