Accounting Assistant & Office Coordinator

itSynergy; Phoenix (AZ); On-site; USD 44,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

Short-Term & Long-Term Disability

Life Insurance

401(k) matching

Paid vacation & sick days

Job summary

itSynergy is seeking an Accounting Assistant in Phoenix, AZ to support AR/AP and payables, process payments in QuickBooks, and maintain accurate records.

2-3 years of accounting support experience with QuickBooks and MS Office is required; strong attention to detail and multitasking ability are essential. This full-time role includes health benefits and growth opportunities within a collaborative culture.

Qualifications

• 2-3 years of experience in accounting support, bookkeeping, accounts payable, accounts receivable, or a similar role.
• Experience using QuickBooks for day-to-day accounting transactions.
• Proficiency with Microsoft Office (Outlook, Excel, Word).
• Purchasing, procurement, or sales order processing experience is a plus.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to follow established procedures and manage multiple priorities.
• Excellent written and verbal communication with customers, vendors, and team members.

Responsibilities

• Accounts Receivable: perform AR functions and apply customer payments in QuickBooks.
• Accounts Payable: enter vendor bills and ensure proper coding and documentation.
• Process payments and reconcile bank and credit cards.
• Process customer sales orders and issue purchase orders with vendors.
• Coordinate shipments, track orders, and resolve discrepancies.
• Provide administrative support and maintain organized filing.
• Assist with other accounting and operational tasks as needed.

Skills

Detail oriented

Attention to detail

Problem solving

Coachable

Quick learner

Strong communication

Education

High School Diploma

Accounting or business education is a plus

Tools

QuickBooks

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

itSynergy is the market leader in providing technology consulting services to small and medium businesses and was named a finalist for the annual Best Places to Work Contest. Above all, we're looking for a culture fit. We're extremely honest, don't bring our egos to work, LOVE to laugh and have fun, enjoy the challenge of working together towards a common goal, are good at what we do, and deliver results. Sound like a place where you'd fit right in? We'd love to talk with you.

About You

ARE YOU THE MOST DETAIL ORIENTED PERSON OF ANYONE YOU KNOW? Do you enjoy variety in your day so that the time flies by? Want to be able to have a meaningful impact on an organization? We’re looking for a talented, motivated, and goal-oriented Accounting Assistant in our Phoenix, AZ office. We want someone who is willing to roll up their sleeves and jump into whatever is thrown their way. We also want someone who is a real stickler for detail and following written processes.

Job Duties

• Accounts Receivable
• Assist with day-to-day Accounts Receivable (AR) functions.
• Enter and apply customer payments, including scanned checks, in QuickBooks.
• Manage and process customer payments through the company’s payment portal.
• Communicate with customers regarding outstanding receivables
• Accounts Payable
• Enter vendor bills into QuickBooks, ensuring accurate coding and adherence to established procedures and supporting documentation.
• Review bills for accuracy and ensure appropriate documentation is received prior to payment.
• Process vendor payments in accordance with established payment schedules and company procedures.
• Complete bank and credit card reconciliations for company accounts.
• Sales Orders, Purchasing and Procurement
• Process customer sales orders in accordance with established procedures
• Collect customer payments when required prior to placing orders.
• Create and issue purchase orders and place product orders with vendors
• Track open orders and follow up with vendors as necessary
• Coordinate with customers to track shipments and verify successful delivery
• Research and resolve order, shipment, product, pricing, and vendor discrepancies
• Administrative support/Culture
• Provide administrative support necessary for efficient day-to-day business operations.
• Check and distribute incoming mail and maintain an organized, paperless filing system.
• Plan and coordinate company group and social activities, including the weekly company lunch, holiday party and other group events.
• Assist the Director of Operations with additional accounting, operational, and administrative responsibilities as needed

Education

• High School Diploma (or equivalent)
• Additional accounting or business education is a plus

Qualification

• 2-3 years of experience in accounting support, bookkeeping, accounts payable, accounts receivable, or a similar administrative accounting role.
• Experience using QuickBooks for day-to-day accounting transactions
• Proficiency with Microsoft Office, including Outlook, Excel, and Word
• Purchasing, procurement, or sales order processing experience is a plus
• Experience performing bank and credit card reconciliations.
• Strong attention to detail, accuracy, and organizational skills
• Ability to follow established procedures and manage multiple priorities
• Strong problem-solving skills with the ability to research and resolve discrepancies
• Professional written and verbal communication skills with customers, vendors, and team members
• You are coachable, a quick learner, and can easily adapt. You have the drive to perform and excel

Compensation

$43,680 - $49, 920 Per Year

Position Type

Full-Time

• Health Insurance — employer pays 80%
• Short-Term & Long-Term Disability — employer pays 100%
• $50K Life Insurance — employer pays 100%
• 401(k) employer matches up to 5%
• 2 weeks vacation (additional week every 5 years), paid sick days, paid personal days