Bookkeeper/Administrative Assistant

Capstone Realty Professionals; Phoenix (AZ); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Paid Time Off

10 Paid Federal Holidays

Medical, Dental, Vision

401(k)

Job summary

Capstone Realty Professionals is looking for a motivated and reliable full-time Accounting Assistant in Phoenix, AZ. This individual will contribute to maintaining financial records, processing transactions, and working closely with the Accountant. The role requires strong problem-solving and communication skills, alongside attention to detail.

The ideal candidate should have a High School Diploma, with additional training in accounting being preferred. Benefits include a great team culture, medical, dental, and paid time off.

Qualifications

• Proactive mindset with a strong desire to learn and take initiative.
• Effective communication skills, both written and verbal.
• Exceptional analytical and problem-solving skills.

Responsibilities

• Processing invoices and utility bills.
• Managing HOA statements and reconciling bank accounts.
• Providing accounting support for projects and assignments.

Skills

Attention to detail

Problem-solving

Communication skills

Teamwork

Education

High School Diploma or GED

Accounting training (preferred)

AZ Real Estate License (a plus)

Tools

QuickBooks

Job description

Capstone Realty Professionals is a very active, locally owned, real estate team in the Phoenix metro area assisting clients with buying, selling and managing residential real estate. Our experience in this rapidly evolving market has given us excellent resources for helping our clients through even the most complicated real estate scenarios.

Summary of Position

We are seeking a motivated and reliable individual to join our team as a full‑time, in‑office Accounting Assistant. This position offers the opportunity to develop valuable skills in software proficiency, data analysis, and accounting principles while contributing to a positive work environment. You will play a vital role in maintaining the accuracy and integrity of our financial records. You will be responsible for a variety of tasks, including data entry, collections, accounts payable, accounts receivable, and financial reporting. This role works in close proximity with the Accountant to ensure accuracy and receive guidance.

Position Responsibilities

• Processing invoices and utility bills
• Processing commission payments
• Processing notices and evictions
• Reviewing leases and other agreements for accuracy
• Posting payments
• Managing HOA statements
• Reconciling bank accounts
• Filing TPT
• Credit card management, reconciliations and payments
• Categorizing QuickBooks entries and reporting
• Managing office contracts and payments
• Accounting support for projects and assignments

The Ideal Candidate Will Have:

• Proactive mindset with a strong desire to learn and take initiative
• Strong attention to detail and commitment to maintaining a high level of accuracy
• Ability to work independently while also being a team player, fostering a respectful and honest work environment
• Effective communication skills, both written and verbal
• Strong problem‑solving skills and the ability to find solutions
• Business knowledge such as a general understanding of business operations and terminology to better understand the context of their work and its impact on the organization

Requirements

• High School Diploma or GED equivalency
• Additional training in accounting principles is highly preferred
• AZ Real Estate License a plus
• Reliable transportation
• Ability to work well with people and have strong customer service skills
• Exceptional analytical and problem‑solving skills
• Excellent communication and interpersonal abilities
• Ability to adapt

Benefits

• Great team culture
• Paid Time Off
• 10 Paid Federal Holidays
• Medical, Dental, Vision
• 401(k)