Accounting Assistant – AP/AR

Creative Financial Staffing, LLC; Shelton (CT); On-site; USD 52,000 - 65,000; Full time

Job summary

Creative Financial Staffing, LLC seeks an AP/AR Specialist to support accounts payable and accounts receivable for a stable manufacturing client. The role focuses on matching invoices to shipping documents, coding, vendor follow-up, and handling check runs, as well as issuing invoices and tracking collections with attention to accuracy.

The ideal candidate will work with a homegrown system (MadetoManage) and leverage Excel for basic accounting tasks.

Qualifications

• Familiar with AP/AR processes.
• Experience with basic accounting functions.
• Proficient in Excel (no advanced functions required).
• Comfortable with a homegrown system (MadetoManage; training will be provided).

Responsibilities

• AP: Review shipping receivers and match with invoices, code invoices, follow up with vendors, process check runs.
• AR: Prepare and send invoices, track collections, audit shipments, send aging reports to stakeholders.

Skills

Attention to detail

Multitasking

Communication skills

Tools

Excel

MadetoManage

Job description

Position Overview:

We are seeking an experienced AP/AR Specialist to provide support in managing accounts payable and accounts receivable duties for a stable, tenured manufacturing client. This role is essential for maintaining efficient financial operations, and is a key member of the Accounting team!

Responsibilities:

• Accounts Payable (AP):

  • Review shipping receivers and match them with invoices (via mail and email)
  • Code invoices to appropriate accounting codes
  • Follow up with vendors to resolve discrepancies and ensure timely payments
  • Process check runs

• Accounts Receivable (AR):

  • Prepare and send invoices to customers
  • Track collections via email and phone, including managing credit holds if necessary
  • Audit shipments to ensure invoices are accurate
  • Send aging reports and status updates to internal stakeholders

Qualifications:

• No degree required, but familiarity with AP/AR processes is helpful
• Experience with basic accounting functions is preferred
• Proficiency with Excel (no advanced functions required)
• Comfortable working with a homegrown system (MadetoManage, training will be provided)

Ideal Candidate:

• Detail-oriented, personable, and able to interact effectively with team members
• Must be able to perform repetitive tasks with accuracy and consistency
• Strong organizational skills and the ability to handle multiple tasks