Accounting Assistant

Sheffield Metals International; Sheffield Lake (OH); On-site; USD 42,000 - 52,000; Full time

Job summary

Sheffield Metals International in Ohio is seeking an Accounting Assistant to support Accounts Payable, Accounts Receivable and Collections. The role also handles office services and general administrative tasks for the Finance team.

Ideal candidates have at least 1 year in accounting/finance, AP experience preferred, strong math and communication skills, and the ability to multi-task in a fast-paced environment. This is a full-time, non-exempt position with attention to accuracy and deadlines.

Qualifications

• High school diploma or GED required; college coursework in accounting/finance preferred.
• 1 year accounting/finance experience preferred; accounts payable experience strongly preferred.
• Solid written and verbal communication skills; ability to analyze data and multi-task.

Responsibilities

• Process invoices, check requests and expense reports within SLA timelines.
• Ensure proper G/L coding and follow approval guidelines.
• Process new vendor forms; obtain and file W-9s for 1099 compliance.
• Complete documents for new customers and credit limits per guidelines.
• Update customer data (address, ship address, tax status) promptly.
• Assist with collections calls.
• Maintain office supplies and coordinate cleaning/office services.
• Manage mailing subscriptions and handle mail distribution.
• Answer company phones and provide admin support to Finance team.
• Other duties as assigned.

Skills

Accounts payable

Accounting/Finance experience

Written & verbal communication

Analytical thinking

Mathematical skills

Multitasking

PC literacy

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Accounting software

Job description

• Employee Type Non-Exempt FT
• Manage Others No

Position Summary

The Sheffield Metals Accounting Assistant is responsible for assisting the accounting department with Accounts Payable, Accounts Receivable and Collections. Manages the office supplies, cleaning, and other services. Provides general administrative support to the SMI Finance team.

Requirements

Job Duties

• 1.Accurately process invoices, check requests and expense reports within established service level agreement timelines
• 2.Ensure all invoices have proper G/L coding and follow established approval guidelines
• 3. Process new vendor forms ensuring W-9’s are received and filed in compliance with annual 1099 filing
• 4.Complete proper documents for new customer additions and credit limits in accordance with company guidelines
• 5.Process new and existing customer data, including address changes, name changes, ship addresses, tax status, etc. in a timely manner
• 6. Assist with Collection calls
• 7.Maintain an adequate level of office supplies
• 8. Coordinate cleaning, pest, and other office services
• 9. Manage mailing subscriptions
• 10. Sort incoming mail; separate and distribute appropriately
• 11. Answer company phones
• 12. Provide administrative support to the Corporate Leadership team
• 13. Other duties as assigned

Education

A high school diploma or GED is required; college level coursework in accounting or finance is preferred

Experience & Skills

• At least 1 year of accounting/finance experience preferred
• Experience in accounts payable is strongly preferred
• Requires solid written and verbal communication skills
• Strong analytical, conceptual, and decision making skills are required
• Excellent math skills and overall PC literacy (Microsoft Office) are required
• Must be detail oriented, self-motivated, and disciplined with the ability to multi-task
• Must successfully complete drug screen, physical and E-Verify

SMI Core Values

• Hungry – want to win! Industrious; ambitious
• Humble – understand your strengths & weaknesses; values others; good with people
• Committed – to the team, yourself, and the company with an infections attitude