Finance & Admin Assistant: AP/AR, Collections & Office Ops

Mazzella; Sheffield Lake (OH); On-site; USD 36,000 - 56,000; Full time

Job summary

Sheffield Metals is seeking an Accounting Assistant to support Accounts Payable, Accounts Receivable and Collections. The role includes managing office supplies, coordinating services, and providing administrative support to the Finance team.

The ideal candidate holds a high school diploma or GED, with 1+ year accounting/finance experience and strong communication and computer skills. Proficiency in Microsoft Office is essential; drug screen, physical and E-Verify may be required.

Qualifications

• 1+ year accounting/finance experience preferred.
• Accounts payable experience strongly preferred.
• Strong written and verbal communication skills.
• Analytical, conceptual, and decision-making abilities.
• Excellent math skills and PC literacy (Microsoft Office).
• Detail-oriented, self-motivated, and disciplined with the ability to multi-task.
• Must successfully complete drug screen, physical and E-Verify.

Responsibilities

• Process invoices, check requests, and expense reports within established service level agreement timelines.
• Ensure all invoices have proper G/L coding and follow established approval guidelines.
• Process new vendor forms ensuring W-9’s are received and filed in compliance with annual 1099 filing.
• Complete proper documents for new customer additions and credit limits in accordance with company guidelines.
• Process new and existing customer data, including address changes, name changes, ship addresses, tax status, etc. in a timely manner.
• Assist with Collection calls.
• Maintain an adequate level of office supplies.
• Coordinate cleaning, pest, and other office services.
• Manage mailing subscriptions.
• Sort incoming mail; separate and distribute appropriately.
• Answer company phones.
• Provide administrative support to the Corporate Leadership team.
• Other duties as assigned.

Skills

Accounting/Finance experience

Accounts payable experience

Written and verbal communication

Analytical thinking

Attention to detail

Multitasking

Education

High school diploma or GED

Accounting/Finance coursework preferred

Tools

Microsoft Office

Job description

Sheffield Metals is seeking an Accounting Assistant to support Accounts Payable, Accounts Receivable and Collections. The role includes managing office supplies, coordinating services, and providing administrative support to the Finance team.

The ideal candidate holds a high school diploma or GED, with 1+ year accounting/finance experience and strong communication and computer skills. Proficiency in Microsoft Office is essential; drug screen, physical and E-Verify may be required.