HR/Accounting Assistant

Abrisa Industrial Glass, Inc.; Clarksburg (WV); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

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Job summary

Abrisa Industrial Glass, Inc. is seeking an HR & Accounting Assistant to provide comprehensive administrative support to the HR and Accounting departments in a manufacturing setting.

The role focuses on accounting duties including accounts payable/receivable, payroll support, reconciliations, and general ledger activities, while also handling HR records, onboarding, and benefits administration. The successful candidate will be detail-oriented, highly organized, and discreet when managing

Qualifications

• Accounting/bookkeeping experience in a manufacturing setting preferred.
• Experience with AP/AR, payroll support, and reconciliations.
• Strong Excel skills and proficiency with Word/Outlook.
• Ability to maintain confidentiality and work with accuracy.

Responsibilities

• Process and maintain accounts payable and accounts receivable.
• Assist with payroll postings and reconciliations.
• Support month-end and year-end closing activities.
• Maintain HR employee records and onboarding tasks.
• Assist with recruiting and applicant records.
• Ensure compliance with company policies and internal controls.

Skills

Accounting principles

Bookkeeping

Payroll support

Excel

Microsoft Office

Sage

Attention to detail

Time management

Discretion

Communication skills

Prioritization

Customer service

Education

Associate degree in Accounting OR related field

High School Diploma or GED

Tools

Sage accounting software

Microsoft Excel (advanced)

Job description

Job Title: Human Resources & Accounting Assistant
Department: Human Resources / Accounting
Reports To: Human Resources Manager and Controller/Accounting Manager
FLSA Status: Non-Exempt

Position Summary

The Human Resources & Accounting Assistant is responsible for providing comprehensive administrative support to both the Human Resources and Accounting departments, with a primary focus on accounting and bookkeeping functions. This position performs accounts payable, accounts receivable, payroll support, reconciliations, and general accounting duties while also assisting with HR administration, employee records, benefits administration, onboarding, and payroll-related activities. The ideal candidate is highly organized, detail-oriented, and capable of maintaining confidentiality while managing multiple priorities in a fast-paced manufacturing environment.

Essential Duties and Responsibilities

Accounting Responsibilities (Primary Focus)

• Process and maintain accounts payable, including reviewing invoices for proper documentation and approval prior to payment.
• Match, batch, code, and enter vendor invoices into the accounting system.
• Process accounts payable check runs and electronic payments.
• Maintain accounts receivable records, including posting payments, cash applications, and deposit entries.
• Reconcile customer accounts, vendor statements, and general ledger accounts.
• Research and resolve discrepancies related to accounts payable, accounts receivable, and customer/vendor inquiries.
• Prepare and maintain accounting spreadsheets, reports, and supporting documentation.
• Assist with payroll reconciliations, payroll postings, and payroll-related reporting.
• Support month-end and year-end closing activities.
• Verify the accuracy of financial data, reports, figures, and postings.
• Maintain organized accounting records and filing systems.
• Assist with audits and provide supporting documentation as needed.
• Ensure compliance with company policies, accounting procedures, and internal controls.
• Perform data entry and other clerical accounting functions as assigned.

Human Resources Responsibilities

• Maintain accurate and up-to-date employee files, records, and HR documentation.
• Assist employees and applicants with routine questions regarding company policies, benefits, payroll, and employment procedures.
• Maintain confidentiality and integrity of personnel records.
• Conduct periodic audits of employee files to ensure compliance and completeness.
• Assist with onboarding activities, including new hire paperwork and orientation.
• Serve as a liaison between employees and benefit providers regarding benefits and 401(k) administration.
• Provide administrative support to the Human Resources Manager.
• Assist with payroll processing and employee payroll inquiries.
• Support employee engagement activities, recognition programs, meetings, and company events.
• Assist with recruiting, scheduling interviews, and maintaining applicant records.
• Perform other HR-related duties as assigned.

Required Skills and Abilities

• Strong understanding of accounting principles, bookkeeping practices, and financial recordkeeping.
• Proficiency in accounts payable, accounts receivable, reconciliations, and payroll support functions.
• Advanced Microsoft Excel skills, including formulas, spreadsheets, and reporting.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with accounting software; Sage experience preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to handle confidential financial and employee information with professionalism and discretion.
• Strong verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines with minimal supervision.
• Excellent problem-solving and customer service skills.

Education and Experience

• High School Diploma or GED required.
• Associate degree in Accounting, Business Administration, Human Resources, or related field preferred.
• Minimum of 1–3 years of accounting, bookkeeping, accounts payable, accounts receivable, or payroll experience required.
• Prior human resources or administrative office experience preferred.
• Experience in a manufacturing environment is a plus.

Working Conditions

• Primarily office-based environment.
• Frequent use of computers, accounting software, payroll systems, and office equipment.
• Ability to sit for extended periods and perform detailed administrative work.

This position description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position.