Client Accounting Administrator

Ashurst Perkins Coie; Seattle (WA); On-site; USD 86,000 - 129,530; Full time

Benefits offered by this job

Annual discretionary bonus

401(k) plan

Medical, dental, and vision insurance

Paid time off starting at 20 days per

Parental leave

Job summary

Ashurst Perkins Coie in Seattle is seeking an Accounting Assistant to support billing operations and finance. You will manage client invoices, ensure accuracy, and liaise with attorneys and clients to resolve billing issues while maintaining confidentiality.

You will produce financial reports, track accounts receivable, and contribute to process improvements. A BA degree and 5+ years of billing or administrative experience in a legal or corporate setting are preferred.

Qualifications

• Requires a BA degree and a minimum of 5+ years of relevant administrative and general billing experience.
• Strong knowledge of timekeeping, accounts payable/receivable, and collection procedures.
• Familiarity with the legal environment and billing procedures.
• Proficient in Excel, Word, and Adobe software.

Responsibilities

• Manage the full-cycle billing process for a diverse client portfolio, ensure accurate invoice preparation, billing adjustments, and compliance with firm policies and client Outside Counsel Guidelines (OCGs).
• Review billing narratives, validate time entries and expenses, and resolve discrepancies to maximize billing accuracy and efficiency.
• Process electronic invoices, rates, budgets, and accruals while partnering with attorneys, clients, and vendors to resolve billing issues and invoice rejections.
• Oversee accounts receivable and collections by tracking outstanding balances, maintaining accurate billing records, and driving timely payment resolution.
• Develop and deliver insightful financial and operational reports, dashboards, and executive-level analytics that support strategic decision-making for clients, firm leadership, and key committees.
• Attend client meetings as necessary.

Skills

Timekeeping

Accounts payable/receivable

Billing

Collections

Excel

Word

Adobe software

Analytical skills

Education

BA degree

Tools

3E

Legal Tracker

TyMetrix 360

Excel

Adobe Acrobat

Job description

Job Description:Accounting AssistantDrive Operational ExcellenceAt Ashurst Perkins Coie , our people are our greatest asset. We're looking for a collaborative, detail-oriented Accounting Assistant to join our finance team and help deliver an exceptional employee experience.In this role, you will administer the preparation of billing statements for the firm’s top- tier clients. Serve as a liaison between parties ensuring billing issues are resolved in an accurate and timely manner. Maintain positive contact with clients and observe confidentiality of client matter issues. Collect outstanding accounts and prepare financial reports as necessary. Prepare statistical and financial data reporting as necessary. Attend client meetings as necessary.What You'll DoCLIENT ACCOUNTING FUNCTIONS:Manage the full-cycle billing process for a diverse client portfolio, ensure accurate invoice preparation, billing adjustments, and compliance with firm policies and client Outside Counsel Guidelines (OCGs).Review billing narratives, validate time entries and expenses, and resolve discrepancies to maximize billing accuracy and efficiency.Process electronic invoices, rates, budgets, and accruals while partnering with attorneys, clients, and vendors to resolve billing issues and invoice rejections.Oversee accounts receivable and collections by tracking outstanding balances, maintaining accurate billing records, and driving timely payment resolution.REPORTING/ANALYSIS FUNCTIONS:Develop and deliver insightful financial and operational reports, dashboards, and executive-level analytics that support strategic decision-making for clients, firm leadership, and key committees.Leverage advanced reporting tools, spreadsheets, databases, and data visualization software to analyze trends, forecast financial performance, and transform complex data into actionable business intelligence.ADMINISTRATIVE FUNCTIONS :Manage new client and matter intake by reviewing records for accuracy and ensuring seamless onboarding and processing.Partner with attorneys on high-priority projects and client initiatives, representing the billing function in client meetings as needed.Collaborate annually with the Pricing team to develop billing rates, maintain timekeeper data, and support client pricing strategies with accurate, timely information.What You'll BringGood knowledge of timekeeping, accounts payable and receivable bookkeeping, and collection procedures.Good knowledge of the legal environment and billing procedures.Good knowledge of insurance work.Strong command of the English language, including excellent spelling, grammar, punctuation, form, and style.Demonstrate research and analytical skills for problem-solving work, and the ability to recommend solutions to complex problems.Good knowledge of Excel, Word and Adobe software.Experience with 3E a plus.Familiarity with various e-billing platforms (e.g., Legal Tracker, TyMetrix 360, etc.).Excellent organizational skills for prioritizing workload.Requires a BA degree and a minimum of 5-plus years of relevant administrative and general billing experience or equivalent.Preferred QualificationsExperience in Legal Billing recommendedWhy Join Ashurst Perkins Coie?Join a collaborative, high-performing finance team where your expertise will help shape the employee experience across our global organization. In this role, if you are passionate about delivering exceptional service and making a lasting impact, you will find meaningful opportunities to grow your career while helping create an outstanding experience for our people.This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. .This position may be filled in the following location.. The listed compensation range reflects the typical pay for this role, though it is rare for new hires to receive an offer at the top of the range. Actual compensation may vary depending on experience, skills, market conditions, and internal equity.Washington state compensation range: $86,000.00 to $129,530.00 annually