Legal Practice Assistant

Ashurst Perkins Coie; San Francisco (CA); On-site; USD 83,000 - 150,000; Full time

Benefits offered by this job

Annual discretionary bonus

401(k) plan

Medical, dental, and vision insurance

Paid time off starting at 20 days

Parental leave and holidays

Job summary

Ashurst Perkins Coie US LLP is seeking a collaborative Legal Practice Assistant to provide high-level administrative and legal support to attorneys and clients in a fast-paced environment.

The role focuses on managing calendars, deadlines, meetings, travel, drafting and proofreading legal documents, and maintaining organized electronic files while upholding confidentiality and professionalism across the firm.

Qualifications

• Strong knowledge of state and federal courts and administrative agencies.
• Excellent written and verbal English communication with grammar and style.
• Ability to manage calendars, deadlines, meetings, travel, and client communications.

Responsibilities

• Provide administrative and legal support to attorneys and clients with minimal supervision.

Skills

Legal terminology

Excellent writing

Organizational skills

Communication skills

Typing 75 WPM

MS Office

Education

Bachelor's degree

Tools

ECVC

RELU

Job description

Job Description:Legal Practice AssistantDrive Operational ExcellenceAt Ashurst Perkins Coie US LLP , our people are our greatest asset. We’re looking for a collaborative, detail-oriented Legal Practice Assistant to join our team and help deliver an exceptional employee experience.In this role, the Legal Practice Assistant (“LPA”) provides high-level administrative and legal support with minimal supervision, serving as a trusted partner to attorneys and clients. By anticipating needs, delivering exceptional service, and working seamlessly across Firm departments and Shared Services teams, the LPA helps advance the Firm’s strategic goal of strengthening and expanding client relationships while ensuring legal work is delivered with excellence, consistency, and efficiency.As a valued member of the Ashurst Perkins Coie Business Professionals team, the LPA also represents the Firm’s reputation and culture through the highest standards of professionalism, discretion, and confidentiality.What You’ll DoAdministrative AssistanceServe as a proactive partner to attorneys, managing calendars, priorities, deadlines, meetings, travel, and communications with precision.Coordinate meetings, client materials, mail, deliveries, and related logistics to keep matters moving seamlessly.Manage attorney email and client communications as directed, ensuring timely and professional follow-through.Provide technical guidance and stay current on Firm technology, tools, and resources.Represent attorneys, practice groups, and the Firm with professionalism and exceptional client service.Partner with Travel Services and other Shared Services teams to coordinate efficient, policy-compliant travel.Legal SupportDeliver sophisticated legal and administrative support that drives exceptional client service and high-quality work product.Anticipate attorney needs, monitor workloads/caseloads, and proactively track deadlines, tasks, and follow-up.Collaborate with attorneys, paralegals, and business professionals to coordinate client matters and ensure timely, accurate status reporting.Draft, format, edit, redline, and proofread legal documents and correspondence.Maintain accurate, organized, and accessible electronic files and records.Perform practice-specific responsibilities outlined in applicable LPA leveling guidelines.Business DevelopmentSupport attorneys in achieving client relationship and business development goals.Maintain accurate CRM data, tracking client relationships, key contacts, touchpoints, and opportunities.Coordinate client events, conferences, dinners, networking activities, and follow-up initiatives that strengthen relationships and elevate the Firm’s profile.Coordinate client gifts and holiday outreach.Support proposals, pitches, Foundation grant requests, attorney bios, CLE materials, and conference presentations.Work to CashSupport end-to-end Work to Cash activities, including client intake, time entry, proformas, billing, invoices, receivables, and compliance with client billing guidelines.Process accounting and financial documents, including check requests, expense reports, professional corporation, and trust-related documents.Firm & Team ExcellenceServe as a collaborative, resourceful member of the LPA team through cross-training, knowledge sharing, and strong partnerships across the Firm.Maintain current attorney reference materials and support the seamless integration of new Partners and Senior Counsel.Leverage workflow tools, Firm resources, and Shared Services to streamline work, optimize workloads, and deliver solutions efficiently.Apply critical thinking to anticipate needs, identify best practices, solve problems, and continuously improve processes.Complete required LPA certifications and professional development within established timelines.Champion the Firm’s service values—impact, simplicity, and reliability—in every interaction.Uphold Firm policies, confidentiality, professionalism, security, attendance, and workplace standards.Provide timely communication regarding workload, schedule changes, and significant issues.Support designated office needs, including Notary Public services, Reception Desk, and Hospitality.What You’ll BringQualifications & Core CompetenciesStrong command of legal terminology, procedures, and practice-specific requirements, with working knowledge of state and federal courts and administrative agencies.Exceptional communication and writing skills, with outstanding command of English, grammar, punctuation, and style.Highly organized and detail-driven, with the ability to prioritize competing demands, manage multiple deadlines, and independently triage communications.Proactive, resourceful problem-solver with sound judgment, initiative, and the ability to work independently in a fast-paced, high-pressure environment.Skilled at building effective relationships and collaborating across attorneys, teams, and operational groups.Typing speed of 75 WPM with a high degree of accuracy.Advanced proficiency in Microsoft Office and adaptability to client-specific technologies and platforms.Demonstrated professionalism, reliability, punctuality, and strong work ethic.Exercises sound discretion and maintains the highest standards of confidentiality.Preferred QualificationsBachelor’s degree or equivalent experience preferred.Five-plus years of administrative and legal experience in a law firm, legal department, or professional services environment.Three-plus years supporting executives, senior-level Partners, or comparable leaders.Experience with ECVC and/or RELU.Why Join Ashurst Perkins Coie?Join a collaborative, high-performing Legal Practice Assistant team where your expertise will help shape the employee experience across our global organization. In this role, if you are passionate about delivering exceptional service and making a lasting impact, you will find meaningful opportunities to grow your career while helping create an outstanding experience for our people.This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. .This position may be filled in the following location . The listed compensation range reflects the typical pay for this role, though it is rare for new hires to receive an offer at the top of the range. Actual compensation may vary depending on experience, skills, market conditions, and internal equity.San Francisco Bay Area compensation range: $83,350 to $150,030 annually