Accounting Assistant

HH Global; San Juan (PR); Remote; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an Accounting Assistant to join their dynamic team. This primarily remote role involves ensuring accurate financial statements and managing accounts payable and receivable processes. The ideal candidate will possess a Bachelor's degree in accounting or finance, along with strong analytical skills and proficiency in Microsoft Office, particularly Excel. You'll thrive in a fast-paced environment while ensuring compliance with financial policies and maintaining meticulous records. If you're looking to make a significant impact in a supportive and innovative setting, this opportunity could be your next career move.

Qualifications

• Bachelor's degree in accounting or finance is required.
• Strong analytical and communication skills are essential.

Responsibilities

• Process financial transactions and maintain accurate records.
• Review invoices and ensure compliance with company policies.
• Assist with month-end activities and prepare financial reports.

Skills

Accounting Principles

Analytical Skills

Communication Skills

Attention to Detail

Microsoft Office

Accounting Software

Education

Bachelor's degree in Accounting

Bachelor's degree in Finance

Bachelor's degree in related field

Job description

Monday, April 21, 2025

Purpose of the Job

The Accounting Assistant is responsible for providing accurate financial statements and administrative services by processing and monitoring payments and expenditure. This person will complete payments and control expenses by receiving, processing, verifying, and reconciling invoices in an effective and efficient manner to ensure that finances and associated records are accurate and up to date at all times.

This will be a primarily remote position based in San Juan, PR, with occasional travel to the office.

Key Responsibilities

• Perform the day-to-day processing of financial transactions to ensure that finances are maintained in an effective, up-to-date, and accurate manner.
• Review all invoices for appropriate documents and obtain appropriate approvals prior to issuing payment.
• Prioritize invoices according to payment terms; pay vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, resolving purchase order, contract, invoice or payment discrepancies and documentation.
• Resolve problems and respond to non-routine inquiries relating to accounts payable records, office policies, and accounting procedures.
• Maintain complex records and a filing system of accounts payable vendor files and other financial records including purchase orders and invoices.
• Compile historical data and maintain a proper audit trail for company records.
• Ensure credit is received for outstanding memos; issue stop-payments or purchase order amendments as necessary.
• Generate invoices to clients, maintain the accounts receivable aging for customers, receive incoming customer payments, enter cash receipts, and complete bank deposits.
• Reconcile processed work by verifying entries and comparing system reports to balances, including journal entries and bank reconciliations.
• Assist with month-end activities and year-end closings; prepare various financial reports as necessary.
• Respond to all vendor inquiries; reconcile vendor statements, research and correct discrepancies.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Verify all transactions comply with financial pre-set policies and procedures for paying monies.

Knowledge, Skills + Experience

• Bachelor's degree in accounting, Finance, or related field.
• Knowledge of accounting principles and accounting software.
• Strong analytical skills and the ability to work accurately and with attention to detail.
• Highly proficient written and verbal communication skills.
• Strong background in Microsoft Office – intermediate to advanced Excel proficiency.
• Experience excelling in fast-paced, high-energy environments.

Your application will be reviewed by a member of our Recruiting Team, and we'll reach out to you directly if there's a fit for the position. We're using video conferencing software to conduct many of our interviews, but all interviews will be live with a member of our Recruiting or Hiring teams.