Accounting Assistant

AppleOne; Oxnard (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

AppleOne Employment Services in Oxnard, CA seeks an Accounting Assistant to support day-to-day accounting operations. You will process vendor invoices, assist with reconciliations, and maintain accurate records in a fast-paced agricultural business.

Ideal candidates are detail-oriented with strong accounts payable, invoicing, Excel, and data entry skills, able to collaborate with the Accounting Manager and internal teams to ensure accurate, timely financial data.

Qualifications

• Process accounts payable invoices and support customer invoicing.
• Assist with check runs, reconciliations, vendor maintenance, and customer account updates.
• Maintain accurate accounting records, filing systems, and audit documentation.
• Communicate with internal teams to resolve pricing, quantity, vendor, and invoice issues.

Responsibilities

• Enter accounts payable invoices from vendors accurately and in a timely manner.
• Create customer invoices using delivery tickets and drop ship AP invoice details.
• Assist with check runs, account reconciliations, vendor and customer maintenance, and communications.
• Communicate with Account Managers regarding pricing, quantity, vendor, and invoice-related issues.
• Maintain department filing systems and ensure accounting documents are filed promptly and accurately.

Skills

Accounts payable

Invoicing

Excel (Advanced)

Data entry

Microsoft Office/Outlook

Education

Associate degree (desirable)

Tools

SAP

Job description

Job Summary

A growing organization in the agriculture industry is seeking an Accounting Assistant for a direct hire opportunity in Oxnard, CA. This role is ideal for a detail-oriented accounting professional with strong accounts payable, invoicing, Excel, and data entry skills who enjoys supporting day-to-day accounting operations in a fast-paced business environment.

The Accounting Assistant will work closely with the Accounting Manager and internal teams to process vendor invoices, create customer invoices, assist with reconciliations, maintain accurate records, and support audit activities. This is a great opportunity for someone who values accuracy, organization, teamwork, and follow-through. Candidates can expect a collaborative office environment with supportive leadership, steady accounting workflows, and the opportunity to contribute to an essential industry.

Key Responsibilities

• Enter accounts payable invoices from vendors accurately and in a timely manner.
• Create customer invoices using delivery tickets and drop ship AP invoice details.
• Assist the Accounting Manager with check runs, account reconciliations, vendor and customer maintenance, and communications.
• Communicate with Account Managers regarding pricing, quantity, vendor, and invoice-related issues.
• Maintain department filing systems and ensure accounting documents are filed promptly and accurately.
• Collect and distribute mail, assist with internal and external audits, and support additional office and accounting tasks as needed.

Compensation and Benefits

• Pay rate: $25.00 per hour.
• Job type: Direct hire.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
• AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

Required Qualifications and Skills

• Process accounts payable invoices and support customer invoicing.
• Assist with check runs, reconciliations, vendor maintenance, and customer account updates.
• Maintain accurate accounting records, filing systems, and audit documentation.
• Communicate with internal teams to resolve pricing, quantity, vendor, and invoice issues.
• 3 to 5 years of related accounting, accounts payable, accounts receivable, or administrative accounting experience.
• Experience with accurate data entry and high-volume transaction processing.
• Microsoft Office and Outlook proficiency.
• Intermediate to advanced Excel skills are required.
• Ability to prioritize tasks, multitask, and meet deadlines with a sense of urgency.
• Strong attention to detail, organization, and follow-through.
• Ability to work independently while communicating effectively with internal teams.
• Stable work history.
• Associate degree in a related field is desirable but not required.

Preferred Qualifications

• SAP experience is highly desired.
• Prior accounting experience in agriculture, distribution, logistics, or a related industry is a plus.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.