Accounting Assistant

Port to Port International Corp.; New Castle (DE); On-site; USD 45,000 - 65,000; Full time

Job summary

Port to Port International Corp. in the United States seeks an organized accounting professional to support the accounting department. You will process invoices, handle AP/AR, and maintain the accounting database while contributing to monthly closes.

The role emphasizes accuracy, documentation, and collaboration with the Sales team across countries to address accounting and compliance matters. Strong Excel and QuickBooks experience are required.

Qualifications

• Associates or higher in Accounting/Finance preferred; related work experience considered.
• 3–5 years of practical accounting experience in AP/AR or similar roles.
• Fluency in English and Spanish, written and spoken.
• Proficiency in Microsoft Excel; familiarity with QuickBooks or Sage is a plus.
• Ability to handle high volumes accurately and work independently with limited supervision.

Responsibilities

• Record accounting transactions in QuickBooks.
• Review transactions entered by the Accounting team for accuracy and documentation.
• Reconcile bank statements and follow up on unreconciled items.
• Track and reconcile corporate credit card transactions.
• Assist with monthly accounting close and postings of vendor invoices.
• Review accounts payable/receivable processes and documentation.
• Prepare accruals, prepaid expenses, and reclassifications.
• Assist in monthly financial reporting and Excel-based analyses.
• Support inventory control and audits as needed.
• Collaborate with Sales on accounting/legal matters for different countries.

Skills

Excel

Bilingual EN/ES

Attention to detail

Time management

Analytical skills

Education

Associate degree in Accounting

Tools

QuickBooks

Sage

ERP systems

Job description

The ideal candidate will be responsible for performing accounting and administrative duties. You will support our business growth and accounting department by processing invoices, transactions, expenses as well as updating our accounting database. This position will give you the opportunity to grow your accounting knowledge and experience.

Responsibilities

• Record accounting transactions in QuickBooks.
• Review transactions entered into QuickBooks by the Accounting team, ensuring their accuracy and proper documentation.
• Review monthly bank reconciliations and follow up on pending or unreconciled items.
• Track and reconcile corporate credit card transactions.
• Assist with the monthly accounting close.
• Review and post vendor invoices.
• Review accounts payable processes and documentation.
• Review accounts receivable processes and records.
• Review shipping invoices and reconcile them with internal information systems.
• Verify the correct accounting classification and coding of expenses.
• Analyze general ledger accounts and investigate unusual differences or variances.
• Prepare accruals, prepaid expense records, and accounting reclassifications.
• Assist in the preparation of monthly financial reports.
• Prepare accounting and financial reports and analyses using Microsoft Excel.
• Assist with inventory control and reconciliation, as appropriate.
• Compile documentation and supporting evidence for internal and external audits.
• Keep accounting and financial documentation organized and up to date.
• Investigate and resolve accounting discrepancies under the supervision of the Accounting Manager.
• Comply with internal accounting policies and procedures and generally accepted accounting principles.
• Support projects aimed at improving and automating accounting processes.
• Assist the Accounting Manager with special projects and other department activities.
• Provide support to sales managers in different countries on accounting and legal matters, as appropriate.

Qualifications

• An associate’s degree or higher in Accounting, Finance, or a related field is preferred; equivalent work experience may also be considered.
• Three to five years or more of practical experience in accounting, accounts payable, accounts receivable, or similar positions.
• Fluency in English and Spanish, both spoken and written.
• Proficiency in Microsoft Excel.
• Experience with QuickBooks, Sage, or other accounting or enterprise resource planning systems is a plus.
• Proven ability to handle a high volume of transactions quickly and accurately.
• Ability to take ownership of responsibilities and work independently with limited supervision or training.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple priorities and consistently meet established deadlines.
• Strong oral and written communication skills.
• Analytical, problem-solving, and follow-through skills.
• Proactive attitude and willingness to learn.
• Ability to collaborate effectively and work as part of a team.