Accounting Assistant

WhiteCap Search; Livingston (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

WhiteCap Search is seeking an Accounting Assistant for a prestigious law firm in Northern New Jersey. This long‑term assignment may transition to a full‑time position.

You will handle core accounting functions, including AP/AR, billing, and daily cash activities, to ensure accurate financial operations within the firm. The ideal candidate has 3–5 years of accounting or bookkeeping experience, proficiency with accounting software, and exposure to billing systems.

Qualifications

• 3–5 years of accounting or bookkeeping experience, including AP/AR and billing exposure.
• Associate degree in accounting, finance, or related field; Bachelor’s preferred.

Responsibilities

• Process vendor invoices, verify accuracy, and prepare payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized accounts payable records and supporting documentation.
• Prepare and issue client invoices within the billing system.
• Monitor outstanding accounts and assist with collections efforts.
• Apply payments to client accounts and reconcile accounts receivable sub-ledgers.
• Prepare daily cash receipts and manage bank deposits accurately and securely.
• Record and post cash receipts to the appropriate accounts.
• Reconcile daily transactions to ensure funds are properly accounted for.
• Support monthly billing cycles and ensure timely invoice distribution.

Skills

Accounts payable

Accounts receivable

Billing

Education

Associate degree in accounting/finance

Bachelor’s degree preferred

Tools

Accounting software

Legal billing systems

Job description

A prestigious law firm in Northern NJ is seeking an Accounting Assistant for a long-term assignment with the potential to transition to a full-time position. The ideal candidate will be responsible for various accounting functions, ensuring accurate financial operations within the firm.

Key Responsibilities

• Process vendor invoices, verify accuracy, and prepare payments in accordance with internal policies.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized accounts payable records and supporting documentation.
• Prepare and issue client invoices within the billing system.
• Monitor outstanding accounts and assist with collections efforts.
• Apply payments to client accounts and reconcile accounts receivable sub-ledgers.
• Prepare daily cash receipts and manage bank deposits accurately and securely.
• Record and post cash receipts to the appropriate accounts.
• Reconcile daily transactions to ensure all funds are properly accounted for.
• Support monthly billing cycles and ensure timely invoice distribution.

Requirements

• Associate’s degree in accounting, finance, or related field (Bachelor’s preferred).
• 3-5 years of accounting or bookkeeping experience, preferably with AP/AR and billing exposure.
• Proficiency with accounting software (experience with legal billing systems a plus).

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.