Legal Accounting Clerk

Mandelbaum-Barrett-P; Roseland (NJ); On-site; USD 55,000 - 65,000; Full time

Job summary

Mandelbaum Barrett PC in Roseland, NJ is seeking a detail-oriented Legal Accounting Clerk to join our office. This in-person role supports client billing, invoice processing, and compliance with firm policies.

You will prepare client invoices, run pre-bills, review time entries, and interact with attorneys and staff to resolve billing issues. Prior legal billing experience is not required; training is provided. Salary: 55,000 to 65,000.

Qualifications

• High school diploma or GED required.
• Associate degree or coursework in accounting preferred.
• Experience in legal billing or accounting is helpful but not required; training provided.
• Proficiency in MS Word, Excel, and Outlook.
• Strong attention to detail and organizational skills.
• Excellent communication and client-focused attitude.
• Professionalism and ability to work both independently and with a team.

Responsibilities

• Prepare and process client invoices for legal services, ensuring accuracy and compliance.
• Run pre-bills and review with attorneys and staff for adjustments.
• Review and edit time entries for proper matter coding and billing rates.
• Enter billing information into the firm’s billing software.
• Serve as liaison between staff, attorneys, and accounting to resolve discrepancies.
• Address client billing inquiries professionally and efficiently.
• Generate time and billing reports and other client-related financial reports.
• Conduct monthly retainer account reviews and apply to invoices.
• Assist the accounting team with additional administrative tasks.

Skills

Attention to detail

Organizational skills

Communication skills

Client-focused attitude

Education

High school diploma or GED

Associate degree or accounting coursework

Tools

MS Word

Excel

Outlook

Billing software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Roseland, NJ, US

Salary Range: $55,000.00 To $65,000.00 Annually

Purpose of Role:

We are seeking a detail-oriented and organized Legal Accounting Clerk to join our Roseland, NJ office. This in-person role provides the opportunity to work closely with our attorneys and team, supporting accurate client billing, timely invoice processing, and compliance with firm and client policies. This position offers hands‑on experience in legal billing and accounting within a collaborative, friendly, and fast‑paced environment.

Responsibilities:

• Prepare and process client invoices for legal services rendered, ensuring accuracy and compliance with client billing arrangements and firm policy.
• Run pre-bills and collaborate with attorneys and administrative staff for review and adjustments.
• Review and edit time entries to ensure proper matter coding, billing rates, and adherence to attorney, client, and e-billing guidelines.
• Enter billing information accurately into the firm’s billing software.
• Serve as the primary liaison between administrative staff, attorneys, and the accounting department to resolve billing discrepancies and clarify billing issues.
• Address client billing inquiries and discrepancies professionally and efficiently.
• Generate reports related to time and billing, as well as other client‑related financial reports as needed.
• Conduct monthly reviews of retainer accounts and apply them properly to client invoices.
• Assist the accounting team with other administrative tasks as required.

Qualifications:

• High school diploma or GED required, Associate’s degree or coursework in accounting, business, or a related field preferred.
• Prior experience in legal billing or accounting is helpful but not required; training will be provided.
• Proficiency in MS Word, Excel, and Outlook; billing software experience is a plus.
• Strong attention to detail, organizational skills, and ability to manage multiple tasks.
• Excellent communication skills and client‑focused attitude.
• Maintains professionalism, confidentiality, and focus, even in high‑pressure or fast‑paced situations, while working independently and collaboratively.
• Eagerness to learn and grow in accounting and legal billing.

Compensation & Benefits:

This position offers a salary range of $55,000 - $65,000 annually, commensurate with experience and qualifications. Final compensation will be determined based on factors such as experience, skills, and qualifications. Support staff may also be eligible for discretionary year-end bonuses and a merit‑based increase. Our comprehensive benefits package includes medical, dental, vision, life and disability insurance, a 401(k) retirement plan, paid time off, and access to additional voluntary programs. The posted salary range reflects the base pay range for this position.

Equal Opportunity Employer

Mandelbaum Barrett PC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, or any other characteristic protected by applicable federal, state, or local law.