Legal Accounting Clerk

Mandelbaum Barrett Pc; Roseland (NJ); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan

Paid time off

Voluntary programs

Job summary

Mandelbaum Barrett PC in Roseland, NJ seeks a Legal Accounting Clerk to support client billing, invoicing, and time-entry reviews in person. You will collaborate with attorneys and staff to ensure accurate invoices and adherence to firm policies.

The role offers on-site work with training provided. Salary ranges from $55,000 to $65,000 plus a comprehensive benefits package and opportunities for growth in legal billing and accounting.

Qualifications

• High school diploma or GED required.
• Associate’s degree or coursework in accounting, business, or related field preferred.
• Proficiency in MS Word, Excel, and Outlook; billing software experience is a plus.
• Strong attention to detail and ability to manage multiple tasks.
• Excellent communication skills and client-focused attitude.

Responsibilities

• Prepare and process client invoices for legal services rendered, ensuring accuracy and compliance with client billing arrangements and firm policy.
• Run pre-bills and collaborate with attorneys and administrative staff for review and adjustments.
• Review and edit time entries to ensure proper matter coding, billing rates, and adherence to guidelines.
• Enter billing information accurately into the firm’s billing software.
• Serve as the primary liaison between administrative staff, attorneys, and the accounting department to resolve billing discrepancies.
• Address client billing inquiries and discrepancies professionally and efficiently.
• Generate reports related to time and billing, as well as other client-related financial reports as needed.
• Conduct monthly reviews of retainer accounts and apply them properly to client invoices.

Skills

Attention to detail

Organizational skills

Communication skills

Education

High school diploma or GED

Associate's degree in accounting or related coursework

Tools

MS Word

MS Excel

MS Outlook

Job description

Purpose of Role:

We are seeking a detail-oriented and organized Legal Accounting Clerk to join our Roseland, NJ office. This in-person role provides the opportunity to work closely with our attorneys and team, supporting accurate client billing, timely invoice processing, and compliance with firm and client policies. This position offers hands-on experience in legal billing and accounting within a collaborative, friendly, and fast-paced environment.

Responsibilities:

• Prepare and process client invoices for legal services rendered, ensuring accuracy and compliance with client billing arrangements and firm policy.
• Run pre-bills and collaborate with attorneys and administrative staff for review and adjustments.
• Review and edit time entries to ensure proper matter coding, billing rates, and adherence to attorney, client, and e-billing guidelines.
• Enter billing information accurately into the firm’s billing software.
• Serve as the primary liaison between administrative staff, attorneys, and the accounting department to resolve billing discrepancies and clarify billing issues.
• Address client billing inquiries and discrepancies professionally and efficiently.
• Generate reports related to time and billing, as well as other client-related financial reports as needed.
• Conduct monthly reviews of retainer accounts and apply them properly to client invoices.
• Assist the accounting team with other administrative tasks as required.

Qualifications:

• High school diploma or GED required, Associate’s degree or coursework in accounting, business, or a related field preferred.
• Prior experience in legal billing or accounting is helpful but not required; training will be provided.
• Proficiency in MS Word, Excel, and Outlook; billing software experience is a plus.
• Strong attention to detail, organizational skills, and ability to manage multiple tasks.
• Excellent communication skills and client-focused attitude.
• Maintains professionalism, confidentiality, and focus, even in high-pressure or fast-paced situations, while working independently and collaboratively.
• Eagerness to learn and grow in accounting and legal billing.

Compensation & Benefits:

This position offers a salary range of $55,000 - $65,000 annually, commensurate with experience and qualifications. Final compensation will be determined based on factors such as experience, skills, and qualifications. Support staff may also be eligible for discretionary year-end bonuses and a merit-based increase. Our comprehensive benefits package includes medical, dental, vision, life and disability insurance, a 401(k) retirement plan, paid time off, and access to additional voluntary programs. The posted salary range reflects the base pay range for this position.

Equal Opportunity Employer

Mandelbaum Barrett PC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, or any other characteristic protected by applicable federal, state, or local law.