Accounting Assistant

Truebeck Construction; San Mateo (CA); Presencial; USD 45.000 - 52.000; Jornada completa

Descripción de la vacante

Truebeck Construction, Inc. is seeking an Accounting Assistant to develop and maintain accounting principles and procedures for timely AP processing and cash management across multiple entities.

The role requires interfacing with TimberScan, AIM, Sage 300 CRE, and Box, ensuring accurate coding to GL accounts and job costs, and supporting year-end audits. The ideal candidate has a four-year degree in finance/accounting or related field and 1–2 years in high-volume AP environments.

Formación

• Strong understanding of accounts payable and cash management in high-volume environment.
• Ability to develop and establish financial policies and procedures.
• Experience with intercompany accounting and month-end close processes.

Responsabilidades

• Process accounts payable transactions and maintain vendor records.
• Support month-end close and accruals; prepare AP aging and reports.
• Record daily cash transactions and assist in cash management.
• Coordinate with project teams on payment approvals and 1099 preparation.

Conocimientos

Communication skills

Problem solving

Attention to detail

Policy development

High energy

Educación

Bachelor's degree in Finance or Accounting

Four-year degree in construction management or related field

Herramientas

Sage 300 CRE

TimberScan

AIM

Box

Microsoft Office

Descripción del empleo

Truebeck Construction is an industry-leading General Contractor serving Fortune 100 companies throughout the West Coast. Founded in the Bay Area, Truebeck has grown to five offices in California, Oregon and Washington. With annual revenue exceeding $1B, Truebeck is one of the top General Contractors in each of the markets we serve. Truebeck provides best-in-class services and builds award-winning projects in the commercial, healthcare, life science, mission critical, education, multi-family, and interiors sectors. Truebeck has developed an impressive portfolio of projects—for prominent companies like Apple, Bloomberg, Meta, Uber, Genentech, and Gilead—and has a long history of consistent growth and profitability.

Our Culture

At Truebeck, a core value is: business and life are all about people. In the office and on the job site, we put people first. Truebeck is consistently ranked as one of the Best Places to Work by local Business Journals, and year after year, we win Excellence in Safety Awards. Our culture is caring, and you’ll see this shine through in employee benefits and opportunities for growth and advancement. We also give back to our community in meaningful ways, and you’ll feel proud to work for a firm that has received the highest recognition as a Top Corporate Philanthropist.

Purpose

The Accounting Assistant is responsible for developing and maintaining accounting principles, practices, and procedures to ensure accurate and timely recording and payment in all aspects of Accounts Payable processing. The Accounting Assistant will also provide Cash Management by recording daily/weekly/monthly cash transactions and organizing month/quarter/year-end close by ensuring all received and anticipated invoices are processed and providing accruals where needed. The Accounting Assistant must understand several complex systems and how they function to meet the needs of the business as well as be adaptable to new system implementations, system modifications, and process changes due to system enhancements.

Essential Duties And Responsibilities

Software systems application support

TimberScan

• Add, maintain, and update workflows
• Provide general TimberScan trouble shooting, user support, and training
• Create invoice OCR capture templates and processing
• Route invoices to internal parties
• Facilitate user approval of invoices

AIM

• Add, maintain, and update workflows
• Provide general AIM trouble shooting, user support, and training

Sage 300

• Enter and review transactions in the AP module
• Ensure invoices are coded correctly to GL accounts and job costs
• Maintain and update vendor records, including new vendor setup
• Support intercompany transaction processing and tracking
• Run and review AP aging and other system reports

Accounts payable transactions

• Weekly Dashboard follow for accounting systems.
• Forecast monthly accruals if necessary.
• Investigate outstanding invoices and resolve payment delays.
• Pursue outstanding approvals with project teams.
• Assist in 1099 annual preparation.
• Maintain vendor W-9 collection and electronic management.
• Review AP vendor statements and research as needed.

Cash management

• Record Daily ACH Transactions.
• Audit and download monthly records of the Visa, WEX, Home Depot, Fastrack payments (backup for recording).
• Ensure monthly rent payments are made, set up new rental payments, and audit rental invoices.
• Verify payroll 401k contributions and processes entries for tax & garnishments on a weekly basis for all entities.
• Manage stale checks.

Compliance

• Work with the Accounting Manager & Controller to ensure a clean and timely year end audit.
• Maintain internal controls and processes; ensure timely and accurate processing of transactions.
• Maintain professional and technical knowledge by attending educational workshops.
• Maintain an orderly electronic accounting filing system.
• Assist PA team with Preliminary Notice management in GC Pay as needed.

Other

• In conjunction with ProCraft’s Accounting Manager, responsible for reconciling all Intercompany accounts (ProCraft & Truebeck) each month.
• Perform monthly reconciliations on key GL accounts.
• Distribute incoming accounting mail including scanning and email distribution.
• Support Contracts and Insurance Supervisor on Preliminary Notice management as well as other misc. insurance items as needed.
• Any other tasks or duties as assigned or required.upport knowledge, education, and experience
• Graduate of a four-year degree program in construction management, construction science, civil engineering or another applicable program.
• Bachelor's degree in Finance or Accounting or equivalent work experience required.
• Strong understanding of accounts payable and cash management with 1-2 experience in a high-volume environment preferred.
• Able to develop and establish financial policies and procedures.

Skills And Specifications

• Have a firm handle on the project, great communication, and problem solving skills.
• Intermediate to advanced computer literacy, including experience in Microsoft Office and project accounting software. Sage 300 CRE, TimberScan, AIM and Box experience is preferred.
• Positive attitude, optimistic outlook, and high energy.
• Responsible for weekly check runs as well as out-of-cycle payments, expense and check request.
• Responsible for check request payment verification.
• Responsible for recording and transferring info of Truebeck I/C Accounts Receivable (due from ProCraft & all FBNs) to ProCraft.
• Responsible for recording all ProCraft I/C Accounts Payable (from ProCraft & all FBNs) to job costs monthly(M1).
• Ensure monthly deadlines for VISA, WEX, Home Depot, M1, Fastrak, etc. are met.

Range of Base Pay $33-$38/hr

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The incumbent typically works in a construction environment where duties will be performed indoors and outdoors. While performing the duties of this Job, the incumbent is regularly exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; fumes or airborne particles; outside weather conditions; extreme cold and extreme heat. The employee is occasionally exposed to toxic or caustic chemicals; risk of electrical shock and risk of vibration. The noise level in the work environment is usually moderate to very loud. Overtime may be required to meet project deadlines.

The employee is regularly required to use hands to finger, handle or feel, operate a computer keyboard, mouse and other business machines; reach and bend with arms and hands; use eyes to see close vision, peripheral vision, depth perception, and to adjust focus; climb, balance, stoop, kneel, crouch, or crawl; stand, walk, talk, and hear. The employee is occasionally required to sit and lift and/or move up to 50 pounds.

Truebeck Construction is an equal opportunity employer. We celebrate differences and are committed to creating a diverse and inclusive environment for all employees.