Accounting Assistant

Sunstall Inc.; Lanham (MD); On-site; USD 39,000 - 52,000; Full time

Job summary

Sunstall Inc. is seeking an entry-level Accounting Assistant to support day-to-day accounting operations in our Maryland facility. The role is ideal for someone comfortable with numbers, organized, and detail-focused, with exposure to payables, receivables, billing, and vendor compliance.

Training will be provided on company systems and processes. This position offers an opportunity to grow within the Accounting Department as you gain hands-on experience.

Qualifications

• High school diploma or equivalent required.
• Associates degree, accounting coursework, or business-related education preferred but not required.
• Prior office, administrative, customer service, or accounting experience helpful but not required.
• Basic proficiency with Microsoft Excel, Outlook, and other Microsoft Office apps.
• Willingness to learn accounting software and processes.

Responsibilities

• Prepare and reconcile vendor accounts payable statements.
• Research missing invoices, credits, and discrepancies identified during vendor statement reconciliations.
• Assist with vendor setup and maintain accurate vendor information.
• Complete vendor credit applications and other requested vendor documentation.
• Track and maintain Certificates of Insurance (COI) for vendors and subcontractors.
• Monitor COI expiration dates and request updated certificates as needed.
• Review received certificates for required information and follow up on missing or incomplete documentation.
• Maintain accurate and organized vendor records and supporting documentation.
• Assist the Accounts Payable function with additional administrative tasks as needed.
• Assist with Time & Materials (T&M) billing and related documentation.
• Prepare and send monthly customer statements.
• Assist with Clara Collections escalations and client contact updates.
• Maintain accurate customer billing and accounts payable contact information.
• Assist with basic customer account research and collections-related tasks.
• Complete customer setup requests and ensure documentation is received.
• Gather billing, tax, credit, and contact information for new customer accounts.
• Enter and maintain accurate customer information in company systems.

Skills

Attention to detail

Organizational skills

Time management

Written and verbal communication

Education

Associates degree or accounting coursework

Tools

Microsoft Excel

Outlook

Job description

PositionSummary

CrockettFacilitiesServicesisseekingadependable,organized,anddetail-orientedAccountingAssistanttosupporttheday-to-dayfunctionsoftheAccountingDepartment.

Thisisanentry-levelpositionidealforsomeonewhoiscomfortableworkingwithnumbers,hasstrongorganizationalskills,andisinterestedindevelopingacareerinaccounting.TheAccountingAssistantwillprovidesupportinaccountspayable,accountsreceivable,billing,collections,vendorcompliance,andgeneralaccountingadministration.

Trainingwillbeprovidedoncompany-specificsystemsandprocesses.

KeyResponsibilities

AccountsPayable&VendorSupport

• • Prepareandreconcilevendoraccountspayablestatements.
  • Researchmissinginvoices,credits,anddiscrepanciesidentifiedduringvendorstatementreconciliations.
  • Assistwithvendorsetupandmaintainaccuratevendorinformation.
  • Completevendorcreditapplicationsandotherrequestedvendordocumentation.
  • TrackandmaintainCertificatesofInsurance(COI)forvendorsandsubcontractors.
  • MonitorCOIexpirationdatesandrequestupdatedcertificatesasneeded.
  • Reviewreceivedcertificatesforrequiredinformationandfollowuponmissingorincompletedocumentation.
  • Maintainaccurateandorganizedvendorrecordsandsupportingdocumentation.
  • AssisttheAccountsPayablefunctionwithadditionaladministrativetasksasneeded.

AccountsReceivable,Billing&CustomerSupport

• • AssistwithTime&Materials(T&M)billing,includinggatheringandreviewingsupportingdocumentation.
  • Verifyrequiredbackupanddocumentationareavailablebeforeinvoicesareprocessed.
  • Assistwithresearchingandresolvingmissingbillinginformation.
  • Prepareandsendmonthlycustomerstatements.
  • AssistwithClaraCollectionsescalations,includingresearchingandupdatingcustomercontactinformation.
  • Maintainaccuratecustomerbillingandaccountspayablecontactinformation.
  • Assistwithbasiccustomeraccountresearchandcollections-relatedadministrativetasks.
  • Completecustomersetuprequestsandensurerequiredinformationanddocumentationarereceived.
  • Gatherbilling,tax,credit,andcontactinformationrequiredfornewcustomeraccounts.
  • Enterandmaintainaccuratecustomerinformationincompanysystems.
  • AssisttheAccountsReceivablefunctionwithadditionaladministrativetasksasneeded.

GeneralAccounting&AdministrativeSupport

• • Maintainorganizedelectronicandphysicalaccountingfilingsystems.
  • Scan,file,andretrieveaccountingdocumentationasneeded.
  • Maintainaccuratesupportingdocumentationforaccountingtransactions.
  • Assistwithaccountingprojectsandotherresponsibilitiesasknowledgeandexperiencedevelop.
  • ProvidegeneraladministrativesupporttotheAccountingDepartment.

Qualifications

• • Highschooldiplomaorequivalentrequired.
  • Associatedegree,accountingcoursework,orbusiness-relatededucationpreferredbutnotrequired.
  • Prioroffice,administrative,customerservice,oraccountingexperiencehelpfulbutnotrequired.
  • BasicproficiencywithMicrosoftExcel,Outlook,andotherMicrosoftOfficeapplications.
  • Comfortablelearningaccountingandbusinesssoftware.
  • Strongattentiontodetailandaccuracy.
  • Strongorganizationalandtime-managementskills.
  • Abilitytomanagemultipleresponsibilitiesandmeetdeadlines.
  • Strongwrittenandverbalcommunicationskills.
  • Abilitytofollowestablishedprocessesandprocedures.
  • Abilitytoworkindependentlyandcollaboratewithemployeesacrossmultipledepartments.
  • Willingnesstoaskquestions,learnnewprocesses,andtakeonadditionalresponsibilities.

KeyAttributesforSuccess

• • Organized:Abletomanagemultipletasks,documents,andfollow-upitemswhilemeetingdeadlines.
  • Detail-Oriented:Ensuresinformation,documentation,anddataentryarecompleteandaccurate.
  • Accountable:Takesownershipofassignedresponsibilitiesandfollowstasksthroughtocompletion.
  • Dependable:Consistentlycompletesassignedworkandcommunicateswhenassistanceoradditionalinformationisneeded.
  • Professional:Communicateseffectivelywithvendors,customers,andcoworkers.
  • WillingtoLearn:Demonstratesaninterestindevelopingaccountingknowledgeandtakingonadditionalresponsibilities.

GrowthOpportunity

TheAccountingAssistantwillgainhands-onexposuretobothAccountsPayableandAccountsReceivable,providingastrongfoundationforcontinueddevelopmentwithintheAccountingDepartment.

Asproficiencyandaccountingknowledgedevelop,theemployeemaytakeonadditionalresponsibilitiessuchas:

• • Vendorinvoiceprocessing
  • Customerbilling
  • Cashapplication
  • Accountreconciliations
  • Collectionssupport
  • Month-endclosesupport
  • Othergeneralaccountingfunctions