Accounts Payable Specialist

Fortera Credit Union; Clarksville (TN); Hybrid; USD 40,000 - 55,000; Full time

Job summary

A local financial institution is seeking an experienced Accounts Payable specialist to manage invoice processing and ensure timely payments. The role requires at least an associates degree in Accounting, coupled with knowledge of GAAP and strong analytical skills. Responsibilities include maintaining accurate records, reconciling credit card transactions, and processing prepaids and accruals. Optimal candidates will have a minimum of 2 years in accounting and a strong customer service orientation, with options for hybrid remote work within 60 miles of Clarksville, TN.

Qualifications

• Minimum 2 years’ Accounts Payable or accounting experience preferred.
• Knowledge of GAAP is essential.
• Previous experience in a credit union or financial institution is preferred.

Responsibilities

• Process invoices and monthly bills for timely payment.
• Maintain accurate records of paid invoices for budgeting and audits.
• Reconcile credit cards and provide monthly general ledger reports.

Skills

Knowledge of related computer applications

Strong analytical skills

Customer service skills

Ability to work under pressure

Time management

Education

Associates degree in Accounting, Finance, or Business

Tools

MS Office Suite

Job description

This position is hybrid remote within 60 miles from Clarksville, TN.

Starting pay for successful applicants is generally within the minimum to midpoint of the pay range. Our consideration for pay is designed to support career growth and development over time. Offers extended depend on a variety of job-related factors, including but not limited to individual experience, knowledge, training, education, geographic location, market demands and internal equity.

POSITION PURPOSE

Responsible for all Accounts Payable (AP) functions, including invoices, prepaid items, and fixed assets. Responsible for analyzing and reconciling detailed general ledger accounts and other daily duties as assigned. Keeps records and accounts accurate and current. Research and resolve outages, discrepancies, and accounting errors. Performs clerical duties and assists with other accounting functions as required to month-end and year-end accounting activities.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• Processes invoices and monthly bills for timely payment and proper expense recognition.
• Reviews all invoices for appropriate documentation and approval prior to payment.
• Processes prepaids and accruals. Notifies appropriate department head as prepaid items mature.
• Processes and maintains accurate fixed asset records. Follows-up with departments as needed for accuracy.
• Reports TN sales & use taxes, personal property taxes, and other taxes as assigned for Credit Union.
• Maintains accurate records of paid invoices for use in budgeting, analysis, and audits. Retains supporting documents in adherence to Credit Union record retention schedule.
• Disburses funds for employee reimbursements and other expense reports.
• Records and reconciles all company corporate credit cards. Review for accuracy and proper approvals.
• Responsible for submitting 945, back-up withholding payments and year-end report filing per IRS regulations.
• Recommends upgrades to procedures or policies to increase efficiency/timeliness of job functions, including AP Policy, FA Policy, and Credit Card Policy.
• Posts corrections, adjustments, and other transactions to appropriate general ledger accounts.
• Provides monthly reconciliation for general ledgers as assigned.
• Maintains documents related in accordance with record retention policies and procedures.
• Prepares assigned monthly reports.
• Attends and participates in all required meetings, trainings, and committees.
• Cross-trains within department to backup other Accounting staff.
• Ensures questions and concerns from other staff and outside vendors are promptly and courteously resolved.
• Participates in community and civic events to promote awareness of the Credit Union in the community.
• Satisfactorily completes all required compliance training and complies with all regulations which apply within the scope of the position to include Bank Secrecy Act compliance.
• Satisfactorily demonstrates Fortera’s core values.
• Assures work area and assigned equipment is clean, secure, and well-maintained.
• Performs other duties as assigned by management.

PERFORMANCE MEASUREMENTS

• Accounts payable functions are accurate, current, and timely.
• Accounting errors, discrepancies, and violations in purchasing policies are promptly identified and resolved.
• Accounting duties are performed in accordance with established procedures and standards.
• Good communication and coordination exist with Credit Union personnel. Assistance is provided as needed.
• Effective business relations exist with suppliers and vendors.
• Management is appropriately informed of area activities.

Special Note: Fortera Federal Credit Union is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to age, sex, race, color, national origin, disability, pregnancy, genetic information, religious preference, protected veteran status, sexual orientation, gender identity or any other trait protected by state or federal law.

Please be advised, visa sponsorship is not available for this position.

QUALIFICATIONS

Education/Certification:

• Associates degree in Accounting, Finance, or Business, or an equivalent combination of education and related work experience.

Required Knowledge:

• Knowledge of related computer applications
• Knowledge of generally accepted accounting principles (GAAP)
• Property tax experience preferred
• MS Office Suite

Experience Required:

• Previous credit union or financial institution experience preferred
• Minimum of 2 years’ Accounts Payable or accounting experience preferred.

Skills/Abilities:

• Ability to accurately assess cultural environment, exhibiting emotional intelligence and appropriate sensitivity while maintaining individuality.
• Strong oral, written, interpersonal skills and customer service skills.
• Confident and professional when handling sensitive financial information.
• Well-organized and highly attentive-to-detail. Accurate.
• Strong analytical skills.
• Ability to meet deadlines and maintain an effective and efficient workflow.
• Ability to work well under pressure while always promoting a professional image of the credit union.
• Ability to work in cooperative manner with others.
• Ability to use PC, related software, and standard office equipment.
• Ability to work independently, collaboratively as a team, and handle multiple tasks in a fast-paced environment.
• Professional dress, appearance, and attitude.
• Regular and predictable attendance.

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

Talking:

• Especially where one must frequently convey detailed or important instructions or ideas accurately, loudly, or quickly.

Average Hearing:

• Able to hear average or normal conversations and receive ordinary information.

Repetitive Motions:

• Movements frequently and regularly required using the wrists, hands, and/or fingers.

Average Visual Abilities:

• Average, ordinary visual acuity necessary to prepare or inspect documents or products, or operate machinery.

Physical Strength:

• Sedentary work; sitting most of the time. Exerts up to 10 lbs. of force occasionally. (Almost all office jobs.)

WORKING CONDITIONS

None:

• No hazardous or significantly unpleasant conditions (such as in a typical office).

MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

Reasoning Ability:

• Ability to deal with a variety of variables under only limited standardization.
• Able to interpret various instructions.

Mathematics Ability:

• Ability to compute discount, interest, profit, and loss; commission markup and selling price; ratio and proportion and percentage.
• Able to perform very simple algebra.

Language Ability:

• Ability to read a variety of books, magazines, instruction manuals, atlases, and encyclopedias.
• Ability to prepare memos, reports, and essays using proper punctuation, spelling and grammar.
• Ability to communicate directly with appropriate pauses and emphasis; correct punctuation (or sign equivalent), and variation in word order; using present, perfect, and future tenses.