Accounting Assistant

City Enterprises; Hendersonville (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

City Enterprises in Hendersonville, TN is seeking an Experienced accounting professional to support accounts payable and general ledger activities within our finance team.

You will process invoices, reconcile vendor statements, prepare monthly reports, and assist with budget-related tasks, ensuring timely payments and accurate records.

Strong Excel and Word skills and attention to detail are required; a 2-year degree is preferred.

Qualifications

• 2-5 year accounting or business office experience.
• Experience with self-funded benefits plans preferred.
• 10-key by touch; proficient with Excel and Word.
• Detail oriented.
• Organized.

Responsibilities

• Process accounts payable transactions.
• Approve invoices and collect documentation on invoices.
• Process and transmit financing transactions; input payments.
• Prepare reports and reconcile finance receivables GL.
• Maintain records of finance applications submitted to vendors.
• Research discrepancies; follow up on missing documents.
• Record general ledger entries in the Storis system.
• Assist monthly GL reconciliation and AP reporting.
• Reconcile AR GL and issue billing statements.
• Maintain Prepaid GL accounts and files.
• Record monthly amortization journal entries.

Skills

10-key by touch

Excel

Word

Detail oriented

Organized

Education

2 Year Degree

Tools

Storis system

Job description

Job Details

• Level: Experienced
• Job Location: HENDERSONVILLE, TN 37075
• Position Type: Full Time
• Education Level: 2 Year Degree
• Travel Percentage: None
• Job Shift: Day
• Job Category: Accounting

Supports the Accounting department by computing, processing, analyzing, recording and verifying data for use in maintaining accounting records.

Ensures accurate accounts payable and financing transactions are made.

Essential Duties and Responsibilities:

• Processes accounts payable transactions, reporting and reconciliation of accounts.
• Requests approval or other documentation on invoices as proof of service.
• Processes and transmits financing transactions, inputs payments, prepares reports and reconciles the finance receivables G/L.
• Maintains records of finance applications/disclosures submitted to the finance company.
• Researches problems and disputes; follows up on missing documents.
• Prepares allocations and enters general ledger entries to Storis system as assigned.
• Assists with monthly G/L reconciliation and reporting as it pertains to AP.
• Reconciles the AR miscellaneous GL account and sends out appropriate billing statements.
• Reconciles and maintains the Prepaid other GL account and files.
• Performs necessary monthly amortization journal entries.
• Assists with processing, balancing and distributing monthly financial statements.
• Prepares data for budget review and uploads new budgets in the system as needed.
• Processes vendor payments by inputting expense and inventory invoices into systems.
• Ensures timely disbursement of funds.
• Processes rush or quick checks as required.
• Makes payment on invoices using purchasing card or online.
• Reconciles and maintains the credit card liability account.
• Processes weekly AP check run and G/L reconciliation.
• Investigates and reports all incorrect AP bill postings found during reconciliation.
• Prepares allocations and enters general journal entries to the system as assigned.
• Verifies the accuracy of vendor statements and ensures accounts are up-to-date.
• Assists with weekly A/P check run and G/L reconciliation.
• Analyzes weekly the Cash Requirement Report to ensure payments and schedule of payments are accurate.
• Prepares information for weekly and monthly A/P reporting to stores/departments.
• Maintains files and prepares records for scanning and archiving on a weekly basis.
• Prepares special reports, audit work papers and tax work papers as assigned.
• Processes incoming and outgoing inter-office and postal mail.
• Performs other related duties, as assigned.

QualificationsSkills, Education, Training, Experience Required:

• Accounting or Business office experience (2-5 year)
• Accounting for self-funded benefits plans preferred
• 10-key by touch Computer knowledge; must be proficient with Excel and Word
• Detail oriented
• Organized