Assistant Manager, Accounting

CareSpot; Jacksonville (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

CareSpot in Jacksonville, FL is seeking a detail-oriented corporate accountant to bridge AP processing with broader accounting functions, including month-end close and tax compliance. This role supports the AP Manager and Accounting Manager and may supervise staff.

You will reconcile ledgers, prepare journal entries, review vendor invoices, and assist in annual 1099 processing. Strong Excel skills and experience with MS Dynamics (Great Plains) are required, with 5+ years in corporate accounting.

Qualifications

• Associate degree or bachelor’s degree in accounting/finance preferred.
• 5+ years of recent hands-on, corporate accounting experience.
• Ability to supervise or review the work of other accountants.

Responsibilities

• Assist the AP Manager and Accounting Manager with departmental duties as directed.
• Oversee functions of the department in the Manager’s absence as directed.
• As the subject matter expert for the AP function, assist the AP Manager in reviewing the work product of AP Specialists.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Pays vendors by monitoring discount opportunities and resolving discrepancies.
• Knowledgeable in Accrual Accounting, account reconciliations and creating journal entries.
• Maintains accounting ledgers by verifying and posting account transactions.
• Protects organization’s value by keeping information confidential.
• Assists in monthly closings and 1099 processing.
• Periodically escheats monies to state as needed.

Skills

Attention to Detail

Organization

Analytical Skills

Strong Customer Service

Communication Skills

Data Entry

Vendor Relationship Management

General Math Skills

Education

Associate degree in accounting/finance

Bachelor’s degree in accounting/finance

Tools

MS Dynamics (Great Plains)

Microsoft Excel

Microsoft Word

Job description

Improving how people experience healthcare

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This position serves as the primary bridge between standard corporate accounting-including month-end close, accruals, journal entries, and tax compliance—and AP processing- verifying, coding, and reconciling invoices.

Career Opportunity:

Because this role acts as a bridge between transactional AP and broad accounting, it provides a track to higher-level corporate finance roles.

Duties and Responsibilities

• Assists the AP Manager and Accounting Manager with managerial duties as directed.
• May oversee functions of the department in the Manager’s absence as directed.
• As the subject matter expert for the AP function, will assist the AP Manager in checking/reviewing the work product of a staff of AP Specialists.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Knowledgeable in Accrual Accounting, account reconciliations and creating journal entries.
• Maintains accounting ledgers by verifying and posting account transactions.
• Proficient Excel skills capable of creating/using pivot tables and v-lookup functions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by filing invoices and checking remittances.
• Protects organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related tasks timely.
• Assist with general ledger coding questions.
• Personal Property Taxes and Unclaimed Property Tax.
• Prints and obtains signatures on all accounts payable checks
• Assists in monthly closings
• Processes annual 1099s for vendors
• Periodically escheats monies to state as needed
• Other tasks and special projects as assigned.

Experience, Skills and Education

• Associate Degree or a bachelor’s degree in accounting/finance preferred.
• 5+ years of recent hands-on, corporate accounting experience.
• Ability to supervise or review the work of other accountants.

Skills

Attention to Detail, Thoroughness, Organization, Analyzing Information, Strong Customer Service skills, Good communication skills – both written and verbal, Understanding of general ledger chart of accounts, Basic accounting knowledge a plus, Maintaining Vendor Relationships, PC Proficiency, Data Entry Skills, General Math Skills, Proficient with MS Word and Excel, Experience with multiple checking accounts a plus, Experience with Accounting Systems a plus – especially MS Dynamics (Great Plains).